2020-08-26 Council WS & Meeting Minutes - Approved

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City of Centerville Council Meeting Minutes August 26, 2020 with the modifications contained in Ordinance #105 and he thanked them. He also thanked Staff for acknowledging the intent of the original ordinance and correcting the Ordinance. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Ordinance #106, Second Series – Amending Ordinance #1105, Second Series – Driveway Location and Width & its Associated Summary. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Mayor Love thanked Council Liaison Koski for his work and the Commission’s work on the ordinances. IX. NEW BUSINESS 1. Award Bid – City Hall Renovation Project Administrator Statz stated that bids were opened out on the front sideway with a very large response of 17 bidders. He stated that the A/V upgrades were not included, five (5) alternates were contained with a small contingency for construction add-ons if needed. He explained that additional review has calculated $187,000 of funds available which is funding in excess of the 50% of the City’s required threshold for funding of the next year’s expenses for half of the year. He felt that the $300,000 of proposed costs could be met. He stated that with the A/V upgrades the total project was estimated at $400,000. He reminded Council that the A/V upgrades were being funded through Franchise Fees which have been set aside for such purchases. He stated that the lowest base bid was $215,000 with $41,600 in alternates. He stated that $60,000 was included in the bid for engineering/architect. Administrator Statz stated that Council may desire to determine if it is appropriate to utilize the $50,000 budgeted for contingencies. Additional discussion took place regarding carpeting and HVAC as being capital improvement that are contained in the Capital Equipment Fund; funding utilized from the water, sewer, stormwater funds being acceptable for use (11%); CARES Funding and security funding available through a grant ($10,000). Administrator Statz reviewed the alternates (lobby, history wall, RTU, A/C & Furnace, lighting, parking lot lighting and in floor heating for Administrative Offices and Council Chambers. He explained that some or all of these could be included in the project depending on funding rather than add-ons during the project. Administrator Statz stated that he would recommend alternates 1, 2, 4, 6 and 7. Discussions took place regarding HVAC equipment and modification to only replace one (1) heater & A/C unit as it has failed and worked harder than the other. He also stated that the parking lot lighting could be considered in the future when the paving is completed. Administrator Statz stated that low bidder was Crawford-Merz for $256,600 including the aforementioned alternates. Council Member Lakso stated that she does not feel comfortable in the dark parking lot and believes that it is a safety issue that should be taken care of as soon as possible. Discussion ensued regarding the use of Street Funds for lighting and paving of the parking lot, use of donated lights, glare nuisance, upgrades to the front lobby and tying the area in with Council Chambers, the project, bids, appreciation for previous Council Members for diligence for spending and saving, Page 5 of 8