2021-09-01 P & R Minutes - Approved

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City of Centerville Parks & Recreation Committee Meeting Minutes September 1, 2021 Committee Member Peterson will check into utilizing the A Frame signs from Music in the Park and work with Ms. Lonni Olson regarding promotion of this event. She has included this event on the MITP Facebook page. Staff has already placed posters in the kiosk, information is on the website and the Reader Board in front of City Hall. Volunteers are needed between 6:00 p.m. to 6:30 pm to help set up and for distribution of treats/snacks. Committee Member Errickson-Grahek will confirm that the restrooms will be available. 1. 21-005: Volunteer Appreciation Event This event has been proposed to thank all the volunteers who have help out during at least one city event this year, including committee/commission members, election judges and event volunteers. City staff will provide a list of these volunteers. A sub-committee, consisting of P & R Members Errickson-Grahek, Seeley, Akpan and Kubat have been tasked with providing guidance with the planning of this event regarding the date, time, location and general format of the event, obtaining other volunteers to help prior to and during this event and determining a preliminary budget with the assistance of the city staff. The date selected is Thursday, October 14 from 6:00 p.m. to 7:15 p.m. at Centennial Fire District, Station #3 (attached to City Hall), with an approximate budget of $1,000. At this point, there have been approximately 100 volunteers identified; postcards will be sent out to these volunteers who have contributed their time and talents to the City of Centerville, inviting them to this event. The proposed format suggested: 6:00 – 6:15 p.m. Welcome/socializing 6:15 – 6:35 p.m. Program – volunteer recognition 6:35 – 7:15 p.m. Refreshments, socializing, tours, etc. During tours of City Hall, community videos will be shown and an Anoka Historical representative will be making small group presentations in Council Chambers. To do yet: a. It was suggested to invite the Fete des Lacs logo winners to be presented with their prizes as well as the Medallion Hunt winner. b. Committee Member Akpan has put together a list of businesses which the sub-committee would like to request donations of items from to be used as prizes in drawings during the event. c. Committee Member Freiermuth has researched the cost of the Certificates of Appreciation – which would be approximately $150 certificates on card stock w/color ink. There was discussion regarding purchasing “swag” i.e. t-shirts, bags, etc. to give to the volunteers. The sub-committee will inform staff of the next meeting date for this group to be in compliance with the open meeting laws. 21-007: Eagle Park – Trees Committee Member Kubat contacted the DNR Forestry Department to request assistance with evaluating the trees in Eagle Park. Ranger Jeff Wilder assessed the trees this past Monday: most of these trees are Fir and Spruce and are approximately 45-50 years old with a life span of around 100 years. Page 2 of 5