2021-11-03 P & R Packet - Laserfiche WebLink

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City of Centerville Parks & Recreation Meeting Minutes October 6, 2021 1. 19-013: Master P & R Trail Plan (M. Statz) Î TABLED TO NEXT MEETING 2. 20-004: P & R Events Calendar (H. Errickson-Grahek) Committee Member Errickson-Grahek has been completing a calendar of all events and activities, amount of volunteers needed, etc. for the upcoming year. She will present it to the committee members at the November committee member for their feedback. 3. 20-009: Pleasure Rink Lighting (P. Palzer/M. Statz) Î TABLED TO NEXT MEETING 4. 21-005: Volunteer Appreciation Event (Sub-Committee) The invitations have been sent out for this event, being held on Thursday, October 14, 2021 from 6:00 to 7:15 p.m. at the Fire Station. Approximately 180 volunteers were invited. Sub-Committee members provided the following updates: Food: Ms. Kubat reviewed several menu options for snacks and deserts. Gifts: Ms. Bender and Ms. Errickson-Grahek purchased rolled-up travel blankets, in a variety of colors, with the City of Centerville logo on it to be handed out as a token of appreciation for volunteers and Committee/Commission/Council Members. A total of 225 blankets where ordered with the intension that the extras will be given out during future events of the Committee. The value of the blanket does meet State Statute requirements regarding gifts as the set up charge and shipping are not taken into account and the item has a value of $5. Donations: Mr. Akpan discussed obtaining a list of the businesses to contact to request donations for this event; sub-committee members will each take a group to contact. Products, gift certificates, coupons and cash donations are appreciated. Costs: The expenditures to date: Invitations - $175, Postage - $53, Certificates - $80, Blankets - $1,332.34 including set up charge, shipping & coupon discount ($5.92 per blanket) and food costs are yet to be determined. Total costs for this event are estimated to be approximately $3,000. Set-Up: Committee volunteers should arrive by 5:00 p.m. 5. 21-007: Eagle Park Improvements 2022 (J. Kubat) TABLED TO NEXT MEETING VI. NEW BUSINESS 1. Skate Park Î Committee Member Errickson-Grahek Committee Member Errickson-Grahek had a conversation with some youths regarding a situation with the ramps at the skate park and one young man stated he tore his pants on a loose bolt. She asked for suggestions and stated they would like to see the base/platform made smooth. This item will be added to the Action Items list and the November agenda. VII. APPROVAL OF SEPTEMBER 1, 2021 P & R Meeting Minutes Motion made by Committee Member Kubat, seconded by Committee Member Peterson to approve the minutes of the September 1, 2021 with the following corrections: on page 4, VIII. Updates b. 19-014 Main Street Market Wrap Up & Vendor Feedback Î b1 change 20-21 to 2021 Page 2 of 4