2021-12-01 P & R Packet - Laserfiche WebLink

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City of Centerville Parks and Recreation Meeting Minutes November 3, 2021 1. 19-013: Master P & R Trail Plan (M. Statz) Finance Director Dejong presented the Committee with a memorandum which explained funding and the differences between the Park Dedication Fund and Capital Equipment Fund. He explained that the Park Dedication Fund, Fund 402, were fees collected from developers as new plats are approved. He stated that expenditures from the fund should be limited to the purchase and/or construction of new park equipment or facilities. He explained that the Capital Equipment Fund, Fund 409 is funded from the General Fund Tax Levy and is for the replacement or reconstruction of existing parks facilities. The memo continued to explain the Park Dedication FundÓs history and status. He stated that in summary if capital projects arise that exceed the fund balance in the Park Capital Equipment Fund, prior to the full repayment of the existing loan, the Committee should simply ask the City Council to consider funding these projects through the general fund budget. A spreadsheet detailing past, current and future improvements was distributed and reviewed. It was suggested that a Priority column be added. Mr. Statz recommended that the Parks & Recreation Capital Improvement Plan should be reviewed at the December meeting and modified for presentation to Committee Members and Council to adopt at a January meeting and reviewed bi-annually thereafter. 2. 20-009: Pleasure Rink Lighting (M. Statz) Mr. Statz reviewed the proposal received from Aid Electric for additional lights at the park. He stated that this is the second proposal and it was substantially less expensive than the initial quote received last summer. He explained that the scope of work would be to provide and install 2 Î 20' steel light poles with 2 Î 210 watt LED exterior pole heads on each pole (a total of 4) to illuminate the open rink area. The new lights would be installed on the NE & SE corners of the rink and will supplement the existing lighting. The cost of $13,206 and work could begin as soon as possible. At least one outlet on a pole will be needed; may possibly add music at some point in future. Motion made by Committee Member Bettinger, seconded by Committee Member Errickson- Grahek to recommend Council approve the expenditure of $13,206 for the purchase and installation of the additional lighting as proposed by Aid Electric for the pleasure rink, with the funds coming out of the Park Dedication Fund. All in favor. Motion carried. Two additional proposals were received by Aid Electric for better illumination of the hockey rink: 1. To replace one head on an existing hockey pole at a cost of $560.00 2. To replace all 13 hockey rink fixtures with LED going from 1,000 watts each to 240 watts per fixture would provide better overall provide lighting and a substantial cost savings, at a cost of $6,920 less a $1,170 Xcel Energy rebate. Following additional discussions, it was determined to leave the existing lighting in place for the time being. These proposals will be revisited at a later date. Page 2 of 5