2021-07-28 WS, CC & Closed Session Meeting Minutes - Approved

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City of Centerville Council Work Session, City Council & Closed Exec. Meeting Minutes July 28, 2021 Administrator Statz stated that over the recent years, the city has had three (3) part-time Receptionists. He stated that it has been challenging to obtain/retain employees in this position due to work-flow, duties, knowledge, etc. He stated that he felt that hiring a full-time staff member at a proposed budget level of $70,000 plus benefits would obtain an employee with a skill-set that may relieve some duties of current staff and provide the city with new assets (social media, web site, etc.) skills. He stated that no action was needed, it was a discussion item only to ascertain Council input and to make Council aware that the position was included in the 2022 budget for further discussion. He stated that he would submit a Job Description for further discussion at Council’s next meeting. Discussion ensued regarding planning background, Parks & Recreation experience, accounting experience; recruitment, reporting, social media and web content/site, and support for filling this position, etc. 3. 2022 General Fund Budget Finance Director DeJong stated that he noted a typographical error of approximately $9,000 for the line item Elections. He stated that the new full-time position has been added and he explained the offsetting costs for the position (Water/Sewer, $20,000 contingency from the Council’s budget, $25,000 costs of a part-time position, etc.) He stated that he felt that the general fund budget balance would increase $30,000. He addressed that revenue from fines/forfeitures have trended down with the revenue for this item being decreased $2,000. Reviewed additional increases with Council (assessing, police contract, fire contract, proper allocation of Workers Compensation for the Public Works Department, engineering fees for Streets, transfer to EDA and Equipment Replacement. He also stated that the overall effect of these changes increased the General Fund levy of $151,305. He informed Council that the levy is offset by the decrease in debt service levy of $49,391 with a net increase of $101,914 or a 3.7% increase in the overall levy. He stated that information from Anoka County regarding property value increases have not been received. Discussion ensued regarding salary increases, CIP, American Rescue Plan Funding, replacement vehicles, ability to purchase equipment, maintenance of ponds/stormwater fund, having the ability to slowly increase the levy with gradual increases rather than a 12% increase due to cashflow, 1.5% growth from new construction, presentation of Centennial Lakes Police Budget shortly with a 8-10% increase due to Workers Compensation increases due to Post Traumatic Stress Disorder (PTSD), public safety being the City’s largest expenditure, etc. Council Member Lakso requested a yearly check-list for Capital Improvement Projects and budgeting. 4. DNR Watering Restrictions Administrator Statz stated that the DNR has issued a “severe drought” warning letter to all water suppliers which requests that the City work to reduce water usage. He explained that this is stage one with an “extreme drought” being next and then “exceptional drought”. He stated that the DNR provides weekly updates every Thursday. He also explained that May – September the City invokes a water restriction between the hours of 10 a.m. and 6 p.m. He stated that the City’s Page 2 of 11