2021-07-28 WS, CC & Closed Session Meeting Minutes - Approved

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City of Centerville Council Work Session, City Council & Closed Exec. Meeting Minutes July 28, 2021 of research and consideration by all involved and the decision was not made lightly as this is public safety. He believed that staffing, communication and response times benefit all in the community. He thanked Chief Smith for his efforts and leadership in making us comfortable with the transition. He desired to caution Council on the proposed savings of $40,000 as it may not remain that way. Mayor Love stated that there are seven (7) reason he felt that the contract was good for Centerville and its citizen. He stated that there is a large amount of discussion about regional firefighting and we are on the cutting edge with the agreement, we get to remain Centennial Fire, take advantage of robust training with SBM, provides a different approach for operating the department than in the past, we have an out clause, Chief Smith’s leadership and the survey of firefighters who had no objections to the contract. Discussion ensued regarding the opportunity to enter into the agreement, ensuring that the contract is fulfilling the needs and goals outlined, the 10% language for excessive administrative/management costs, collaboration is unknown, opportunities for additional discussion, unforeseen items, and resource heavy in the beginning. Chief Smith stated that they are adding two (2) fire stations to their family of five (5) with this contract. He stated that Centennial Fire is a fantastic organization and that SBM would be providing leadership and making things better for the firefighters and the public. Lengthy discussion ensued regarding SBM’s structure, amount of full-time firefighters, cross- trained City of Blaine staff, use technology, non-traditional ways of doing things, staffing at Circle Pines and Centerville, M-Health (Advanced Life Support), amount of firefighters on a call (OSHA standards 4) with stipulations, mutual aid and a 10 year contract with Blaine to expire in 2023 with renewal options. Mayor Love thanked Chief Smith for his attendance. Chief Smith thanked Council for their support and stated that they would not let the City down. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Administrative Services Contract with Spring Lake Park/Blaine/Mounds View (SBM) Fire District. All in favor. Motion carried. 2. Extension of Contract – ABDO, Eick & Meyers Administrator Statz stated that ABDO, Eick & Meyers has been delivering financial auditing services for the City for numerous years with the existing three year contract expiring. He stated that the contract would be an extension for an additional three (3) year period with modest increases. He stated that the Finance Director solicited a bid for the extension. Administrator Statz felt that the City has received good services with them in the past and recommends approval of the contract extension. He stated that Council could solicit Requests for Proposals if desired. Discussion ensued regarding Requests for Proposals for the future, professional services and continued relationships are important, the length of time it has been since the last Request for Proposals for these services, establishing a policy for length of time before Request for Proposals Page 7 of 11