2022-08-10 Approved Policy - Parks, Trails & Recreation Donation and Memorial Policy

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City of Centerville Parks, Trails & Recreation Donation and Memorial Policy PURPOSE The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a result of a cash or physical property donation. These donations may include, but are not limited to, cash or physical property donations such as: park land, benches with suitable base, bicycle racks, picnic tables, benches, trees, public art, monuments (by exception only) drinking fountains, playground equipment, flags, and other types of park or trail accessories. The City desires to encourage donations while at the same time manage aesthetic impacts and mitigate on-going maintenance costs. Development of public facilities is expected to be the result of careful planning and quality construction. In addition, public facilities are expected to be maintained to a standard acceptable to the community. Guidelines and standards established by this policy will apply to all donations made after the date this policy was adopted. Donations of any kind become the property of the City of Centerville. STANDARDS FOR DONATION Acquisition or Purchase: The City and the community have an interest in ensuring that park elements purchased and installed be of high quality related to style, appearance, durability and ease of maintenance. Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance and aesthetic quality of their public facilities. Park elements and/or their associated donation acknowledgements should reflect the character of the park or facility it is placed. All park elements will be installed in such a manner that will not substantially change the character of a park or facility or its intended use. No donation may reflect a political or rebellious statement or position; and may not mention any form of deity. Park Plan: When applicable the donation of a park element for a specific park or facility, should conform to the park plan for that park. If no plan exists or if a plan exists, but does not identify a particular park element proposed for donation, the City may accept the donation under certain conditions. Under this circumstance the donation must (1) meet a true need of the park or facility, (2) not interfere with the intended current or future use of the park or facility, and (3) not require the relocation of other equipment or infrastructure to accommodate the donation or request for placement. In the opinion of the City, a park or facility may be determined to be fully developed and the opportunity for donations would not be feasible. Cost(s): The City has an interest in ensuring the donor covers the full-cost for the purchase and installation of donated park elements. The City also has an interest in ensuring that on-going maintenance costs do not negatively impact the resources available for maintenance of other City park facilities. Donation Acknowledgements/Memorial Plaques: Donation acknowledgement and memorial plaques, on any item, shall require review and approval by the Public Works Director or designee.