2022-09-07 P & R Packet - Laserfiche WebLink

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o 3-days posted notice o 1-day mailed notice to Members o 3-days mailed / published notice to anyone requesting notice of special meetings • Written materials used by the body during a meeting must be available to the Public Where people have gotten in Trouble with the Open Meeting Law: o Never text another meeting Member during a meeting the public can't see your texts. o Watch out for the "meeting after the meeting" or the "meeting in the parking lot" the public hasn't been invited. o Forwarding an email from one Member to another once a quorum of the body has seen that email, that is an OML violation. What is NOT a "Meeting" under the Open Meeting Law? • Social gatherings ... • City Training ... ... where official business of your body is NOT discussed Penalties • Violator to pay $300 fine per violation (City cannot pay this) • Violator Forfeits office after 3+ separate, intentional violations • City to pay reasonable costs, disbursements, and attorney fees Best Practices: Gatherings: Why take the risk? If you think you'll be gathering with other Members of your body, simply ask Staff to post notice of a potential public meeting. In the past we have posted meeting notices for park and skate events, funerals - we once posted a meeting notice to hang out in Tom Lee's garage. Emails: Let Staff do the emailing! The City Administrator, Staff and Attorney can communicate with your entire body outside of a meeting. If it is necessary to send information outside of a meeting, ask Staff to help by sending and receiving emails with the entire body. Always use your City email for City business - avoid using your personal email or texting devices.