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(h) Announcements/updates; and <br />(i) Adjournment. <br />(2) The order of business may be varied by the presiding officer, but all public hearings shall be held <br />at the time specified in the notice of the hearing. <br /> <br />(3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee <br />meeting and file a copy in the office of the Administrator. The agenda shall be prepared in <br />accordance with the order of business and copies shall be delivered to each Committee member <br />and to others as far in advance of the meeting as time for preparation will permit. No item of <br />business shall be considered unless it appears on the agenda for the meeting or is approved for <br />addition to the agenda by majority vote of the Committee present. <br /> <br />(4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials <br />relating to agenda items is available to the public in the meeting room while the <br />Committee considers the subject matter. <br /> <br />(b) The agenda item shall not be considered unless this provision is complied with. <br /> <br />(c) This section does not apply to those materials that are classified as other than <br />public under the Minnesota Data Practices Act or materials from closed meetings. <br /> <br />(J) Motions. <br /> <br />(1) Generally. The Committee transacts business through motions made by Committee Members. <br />These motions are seconded, and subsequently passed or rejected by Committee vote. <br /> <br />(a) The Committee Member states his or her motion (usually in the following form: <br />ÐI move . . . \[text of the motion\]Ñ). The Committee Member making a motion <br />does not need to favor it or vote for it. The Committee Member may wish to put <br />the issue before the Committee so a decision can be made. <br /> <br />(b) Another Committee Member then seconds the motion by saying: ÐI second the <br />motion.Ñ <br /> <br />(c) The Chair recognizes the motion and opens the pending motion to discussion. The <br />presiding officer calls for the vote at the end of the discussions and announces the <br />result of the vote. <br /> <br />(2) Motion to reconsider. This motion enables a Committee to set aside a vote it previously took, <br />and to reconsider the matter as though it had not voted on the issue. Only a person who <br />originally voted on the prevailing side may move to reconsider. Make the motion by saying, ÐI <br />move to reconsider . . . \[stating the motion to be reconsidered\].Ñ The Committee may debate the <br />motion. If the Committee passes the motion to reconsider, it must then reconsider the original <br />19 |Page <br /> <br />