2023-02-22 CC Packet - REVISED - Laserfiche WebLink

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City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. City Attorney Glaser requested that a Resolution for Adoption of an Escrow Agreement for CenterMart, 1801 Main Street be added under New Business Item 93. He stated that this would allow for an escrow to be placed either with the title company or the City ensuring that the structure was connected to the municipal water system as required by City Code. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Submitted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. Public Assessment Hearing — 2022 Thin Overlay Project Administrator Statz reviewed the project, provided a staff presentation and stated that the purpose is to determine the appropriate amount to assess benefiting properties and obtain public input. He stated that the assessments were based off the estimate versus actual costs similar to years past. He also stated that the assessments were only for the Overlay Project and not the City Hall Parking Lot Project. He reported that a per lot fee ($650) was chosen rather than by linear footage for residential lots. He stated that there were 167 residential lots and 1571 total front -footage ($6.50/foot) with one multi -family, one institutional and four city owned parcels. He reported that the proposed assessments were $118,891.50 (including City owned properties) with the total assessable project costs being $535,000 (est. pre -project) which did not include the City Hall Parking Lot Project. He also reported that the percentage assessed equaled 22.2% with the City goal as being a minimum of 20%. Explained bonding requirements, past policy, not bonding for this project, etc. He explained that payoff would be allowed until November 15, 2023 without interest otherwise it will be assessed to property taxes for 2024-2026 at 5% interest. He reminded Council that the project involved the Hunter's Crossing 2nd and 3rd Additions, Pheasant Marsh 1st 2nd and 3rd Additions, Dupre Road — from Partridge Place to a point 200' north of Center Street and Progress Road — north of Main Street. Discussion ensued regarding the proposed interest rate, not borrowing funds for the project and incurring interest associated with that, the City is losing value on borrowing or carrying that debt, the life cycle of the overlay being 15 years, a preventative maintenance program for roadways differing from a sealcoat project, 3-7 year lifecycle for seal coating and an estimated 17% of total cost of assessments to the actual costs of the project. Administrator Statz requested that Attorney Glaser discuss the process for appealing the assessment. City Attorney Glaser stated that either providing a written or verbal contest this evening or following this evening it needs to be filed within 30 days with the District Court. He requested that individuals that Page 3 of 9