2022-12-14 WS, CC & Closed Exec. Meeting Minutes - Approved

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City of Centerville WS, City Council & Closed Exec. Meeting Minutes December 14, 2022 Council thanked Mr. Shaw for his interest in the position and attending this evening. 2. Staff Benefits – Cafeteria Plan Administrator Statz stated that he felt that the item would be best addressed at a Work Session so concerns if any could be discussed. He stated that employees are covered through a Cafeteria Plan that includes health, dental, minimal life, short and long term disability insurance coverage. He explained that each employee is given an allotment per month to fund those benefits at a single level. He also explained that several employees hired prior to a date may chose for excess funding to be placed in a Deferred Compensation account. He reported that employee’s also participate in a Health Care Savings Plan as they are covered under a High Deductible Plan which allows for this practice. He stated that with increases in health insurance and staff not receiving increases in the recent past that it seemed appropriate to increase the allotment to $1,100 which would be an increase of $100/employee. He stated that research was completed and that Centerville’s allotment was at the lower end as surrounding communities are approximately $1,300 – 1,400. Discussion ensued regarding partial funding, Union contract language, amounts paid annually, budget implications and consideration at the regular meeting. 3. Garbage & Recycling Contract Administrator Statz stated that Ms. Beverly Mathiasen, Municipal Services Manager, appeared before the Council the previous month and provided a large amount of information, including approximately a 15% increase in trash rates and 33% increase in recycling rates if the City where to choose an extension rather than going out for Requests for Proposals (RFPs) for 2024 and beyond with Republic Services. Discussion ensued regarding costs, economy, net sale of commodities, tipping fees, a new vendor with cart delivery, possible different collection days, servicing philosophies, etc. Possibilities for a year extension and associated pricing and providing Republic with an additional opportunity for another proposal. Administrator Statz will report back with additional information for Council consideration. 4. City Council Retreat Administrator Statz stated that he desired to have a strategy for a retreat with ideas of discussion being population 5,000, downtown redevelopment/EDA market study, Strategic Plan, etc. He stated that all current Council will be serving for at least two (2) more years. He also gave a brief update of hiring a facilitator in the past with the potential for same for 2023. It was discussed that the retreat take place in February or March coinciding with the market study initiated by the Economic Development Authority. 5. Final 2023 Budget Items & Levy Buy-Down Scenarios Discussion Administrator Statz stated that this will be Council’s last opportunity to make changes (decreases) from the proposed 3.7% levy increase for 2023. He stated that Finance Director DeJong would discuss additional opportunities for options for decreasing the levy if Council desired. Page 2 of 11