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CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION CVL,e teryi(fe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: IX.2 Administration - City Clerk May 24, 2023 TITLE OF ISSUE: Stormwater Utility Cost Share - Oak Circle Project & Special Assessment Agreement/Waiver BACKGROUND AND SUPPLEMENTAL INFORMATION: In 2013 the city put into place Res. 913-022 - Authorizing City Participation in Resolving Private Storm Drainage Problems, which would allow property owners an opportunity to cost share with the city (25%) and have the ability to have the remainder placed on their property taxes through special assessments (75%). The resolution references "groups of property owners" as several residents had addressed Council regarding wet backyards. The project involved numerous residents and not all of them wanted to participate in the program. At that time, the intent was to have 100% participation if a project were to occur and impact a group. However, over time, larger projects have not been posed to the City until recently -- we have received two requests from an individual property owner and two abutting property owners. Minutes are attached from the October 9, 2013 meeting for your reference. Mr. & Mrs. Alexander Haffke have approached the City for work to be completed in their backyard with connection into the city's infrastructure (catch basin in a drainage/utility easement) located behind their home. They have signed a Special Assessment Agreement & Waiver of Appeal and agreed to grant the city an easement for maintaining the installed 60' draintile/pipe and catch basin drafted by the Clerk and reviewed by the City Attorney. Additional areas of concern with language contained in the resolution are the length of time that the assessment should run and interest rate. Through discussions with Finance Director DeJong, the going interest rate is 5.5% to 6% as of March. COST AND SOURCE(S) OF FUNDING: $2,365.62 General Fund (cost includes ongoing maintenance to infrastructure and cleaning). REQUESTED COUNCIL ACTION: Motion to Approve the Special Assessment Agreement and Waiver of Hearing and Appeal submitted by Mr. & Mrs. Haffke dated June 6, 2023. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay Love Koski Taylor King Other (specify) Minutes, Agreement & Waiver, Bids, Etc. Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular IL 1= Other: