2023-07-26 CC Packet - Laserfiche WebLink

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City of Centerville City Council Meeting Minutes June 14, 2023 offices and remodeled the kitchen area, but most of the cost that was associated with that remodel was for the kitchen area. The newly proposed remodel preserves that investment by keeping the kitchen space intact and reducing the office area. Most of the work that will be done will be handled by staff — keeping the cost down. Discussion ensued about materials for the remodel and use of the space. Motion by Mayor Love, seconded by Council Member Mosher, to Approve CFD Station 3 Renovation Proposal in an amount not to exceed $7000. All in favor. Motion carried. 2. Stormwater Utility Cost Share — Oak Circle Project & Special Assessment Agreement/Waver Assistant City Administrator Lewis explained to council that in 2013 the city adopted Res. 913-022 authorizing the city's participation in resolving private storm drainage problems, which would allow property owners an opportunity to cost share with the city contributing 25% toward improvements and the remaining 75% being placed on property taxes through special assessments. The 2013 resolution references "groups of property owners" as several residents had addressed Council regarding wet backyards. During that time, projects involved numerous residents and not all of them wanted to participate in the program. The intent of the program was to have 100% participation in a group project. Over the last several years very few requests for assistance through this program have been brought to the city. However, recently, the City has received requests from two individuals of abutting properties. Mr. and Mrs. Alexander Haffke approached the city to request that work be completed in their back yard to connect into the city's infrastructure (catch basin in the drainage/utility easement) behind their house. Assistant Administrator Lewis explained that both property owners have signed a Special Assessment Agreement and Waiver of Appeal and agreed to grant the city an easement for maintaining the installed 60' drain tile/pipe and catch basin. Discussion ensued about the intent of the Stormwater Utility Cost Share program, the budget for the program and program recipients. Council Member Taylor stated that she would like to table this item for future discussion, so they can review the policy and get legal advice to ensure they are all interpreting program guidelines in the same way. Motion by Council Member Taylor, seconded by Council Member King, to table the Stormwater Utility Cost Share — Oak Circle Proiect & Special Assessment A2reement/Waiver for a future discussion. All in favor. Motion carried. 3. Juneteeth Holiday Assistant City Administrator Lewis explained to council that we have a new State Holiday on June 19, noting that this was signed by the Governor, and no public business can be transacted on a holiday, except in case of necessity, including the new Juneteenth holiday. Staff is requesting that city council add this holiday, with compensation for employees, to the already approved holiday calendar for the 2023, and review the 2024 holiday calendar at another time to determine if adjustments are needed. Page 3 of 5