2023-09-06 P & R Packet - Laserfiche WebLink

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Proposal for Race Management Services Proposal This will serve as the Race Management/Timing Services Proposal for Fete des Lacs Races (5/8K and Kids Fun Run) to take place on Saturday, July 20, 2024, in Centerville, MN. Running Ventures proposes to City of ' Centerville Parks & Recreation Committee ("Race Organizer") the following fee(s) listed below and to include the following: Race Management Services: The race management service fee of $1500.00 would be the following: • Work in cooperation with appropriate local City/Police Department/Other governmental agencies to secure appropriate permit(s) required for race events - Anoka County Regional Park Trail Permit Months in Advance. • Assist in creating and managing a race budget • Review the route signage, start signage and finish area signage and make recommendations for enhancement • Create comprehensive equipment and supplies lists prior to race day • Meet with local safety officials to develop course safety plans and coordinate public safety staffing • Develop a medical plan to include an onsite protocol for minor medical issues to emergencies • Work with product sponsors specific needs, delivery, and involvement • Design site layout for race day activities • Assist Race Organizer in handling all race registration responsibilities; ensure Running Ventures is granted the proper credentials or exporting/importing data • Assist in runner/participant and volunteer recruitment - City has provided volunteers last two years • Coordinate race day volunteer needs • Coordinate the locations, and setup for all aid stations along the course route • Manage all courses set up, breakdown and activities including water stations, course marshals, signage, medical station locations, road closure and road re -opening programs • Other responsibilities as mutually agreed upon Timing Services: The race timing fees per registered participant would be the following, subject to a minimum race timing fee of $300.00: • Race bibs: $0.35 each/registered participant • Timing: o Chip finish timing: $4.50/registered participant • Includes start/finish line equipment for one start line and one finish line • Running Ventures will create race database, assign and print bib labels, attach labels to bibs, and make available to Race Organizer in alpha order for packet pick up Course Management Services: • Layout/mark both 5/8K courses per USATF certification or as agreed by Race Organizer • Layout/mark Kids Fun Run course Race Organizer obligations. Race Organizer will assume the following obligations as it relates to Race Management/Timing Services by Running Ventures: • Recruit sponsors and volunteers o In lieu of volunteers, Running Ventures team member(s) can be provided at a rate of $45/hour • Ensure website developer and others have correct information • Procure the event t-shirts, design artwork and coordinate Logo Art contest - Lonni has been coordinating Logo Art Contest, Event t-shirts should be ordered through City w/Billing to City • Other responsibilities as mutually agreed upon