2023-09-27 WS & CC Minutes - Approved

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City of Centerville City Council & Work Session Meeting Minutes September 27, 2023 Administrator Statz stated that they were proposing the same development as Centra Homes (13 homes facing Centerville Road and 13 homes facing the trail), exact same development proposal except for the financial proposal as they are asking for a 50% reduction in sewer/water connection charges (SAC/WAC) and assessments for the downtown road reconstruction project (City portion - $70,000). Administrator Statz stated that it would be appropriate not to negotiate the assessments, as residents have shown concern. Administrator Statz was looking for input on going forward with an agreement or not. Discussion ensued not understanding why the City’s cost are the same or more than the developers, cost per unit versus sale price, same architecture and same quality as Centra’s, land a part of the discount ($350,000 value but selling for $1), trade-off being economic development in the area, receiving grants from HUD (CDBG-County administrates of $200,000 each) with a risk of losing if selling to individuals homes, high-density with two affordable units, alternative options for development, streetscape is negotiable and could be phased in, wanting to get something built on and on the tax roll, purchase agreement or earnest money for going forward, what else could go there, apartment building paying for all fees and not ask for TIF would be wonderful, but not getting that, community buying in for townhomes rather than an apartment building, concern for the same offer being offered to Centra Homes. Administrator Statz stated that he recently spoke with Centra Homes and they wanted to allow Kennedy Properties to go forward and if it did not go, they may reconsider. 3. Staff Overtime Review Administrator Statz reviewed the submitted spreadsheet reviewing overtime for both the Public Works Staff and Administrative Staff for 2021-2023. He stated that the 2023 hours were projected out as the year has not been completed. He also stated that the costs of the overtime equated to 1% of budget salaries for the year. Administrator Statz stated that he felt that 177 total hours (projected to the end of 2023) was appropriate, but he would take direction from Council regarding zero overtime, cutting tasks and/or removing programs but he felt that staff has provided additional programs and opportunities for the city. Discussion ensued regarding 2021 overtime primarily regarding elections and a special election for the County Board position left by Rhonda Sivarajah and regular elections associated with 2022. It was stated that efficiency in tasks was important and assurance of that, police and fire budgets increasing, need for additional staff, flexing time and being smart/efficient about. Additional discussion took place regarding Public Works duties (i.e., snow removal, water delivery and sewer infrastructure reliance. It was also discussed that in a business aspect, government efficiencies should be looked at and it not being a reflection on staff when matters are discussed. 4. Logo/Branding Update Administrator Statz stated that he has received interest in city logoed apparel, whether it can be purchased by Committee/Commission/Council/Staff or a stipend be provided. He stated that for public events, a uniform appearance would be nice and would assist the public in determining those that serve. He also stated that it may assist in gaining/retaining members along with volunteers. It was discussed that the purchasing of apparel online for either items not provided to Committee/Commission/Council/Staff or if an individual wanted to purchase something different than a provided apparel item that alternative purchases could be made at the individuals own expense. It was also discussed whether an online portal for purchasing items should be available to the public. City Page 2 of 7