2024-04-10 CC Packet - Rev. 1 - Laserfiche WebLink

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6.Data Metro-INET cannot guarantee the privacy of any data stored on, transmitted, or accessed from an agency computer, device, or network. Employees should not assume any expectation of privacy. Use of approved encrypted solutions is required when sending sensitive information outside of Metro-INET networks. Information must be appropriately shared, handled, transferred, saved, and destroyed, based on the information sensitivity and the individual agency data practices policies and record retention schedule if applicable. Disclosure of Public Information must not violate any pre-existing, signed non-disclosure agreements. At the discretion of Metro-INET Information Security Manager, data may be reviewed by authorized staff without notice to the employee. Management must be notified in a timely manner if sensitive information has been or is suspected of being lost or disclosed to unauthorized parties. 7. Communications Metro-INET provides access to email and instant messaging services for work-related use. Incidental personal use of the communication systems by employees is allowed, provided it does not interfere with an employee’s work and is consistent with all applicable policies. All communications may be considered public data for both e-discovery and information requests and may not be protected by privacy laws. Automatic forwarding of electronic messages outside the Metro-INET network is prohibited, except for members of governing bodies who have auto-forward enabled as of the effective date of this policy. Communications, attachments, and links from an unknown sender should be reviewed with caution. Report suspected malicious communications to Metro-INET. Do not respond to suspicious senders. Electronic communications shall not misrepresent the originator, agency, or Metro-INET. Any use of Metro-INET communication methods should not: • Involve solicitation • Be associated with any political or religious entity • Have the potential to harm the reputation of Metro-INET or agency • Propagate chain emails • Contain or promote anti-social or unethical behavior • Violate local, state, federal, or international laws or regulations • Result in unauthorized disclosure of Metro-INET or agency confidential information • Or otherwise violate any other policies that have been approved and adopted 8. Internet Information found on the Internet and used for agency work must be verified to be accurate and factually correct. Page 54 of 60