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Employees are responsible for the proper use and care of agency computer equipment. <br />Computer equipment must be secured while off premises. Computer equipment should not be <br />exposed to extreme temperature or humidity. <br /> <br />Metro-INET may encrypt the storage of Metro-INET supported hardware to prevent data loss due <br />to misplaced agency equipment. <br /> <br />12. Software <br /> <br />In general, Metro-INET or the agency will provide the software required for an employee to <br />perform their job duties. Requests for new or different software should be made to your <br />supervisor, who will forward the request to Metro-INET for review to ensure appropriate standards <br />are satisfied. <br /> <br />Only agency staff may use agency software. Use of agency software by family members, friends, <br />or others is strictly prohibited. <br /> <br />Software shall not be downloaded or installed on Metro-INET supported computers without the <br />prior approval of Metro-INET. Exceptions to this include updates to software approved by Metro- <br />INET such as Microsoft updates, or other productivity software updates. . <br /> <br />Metro-INET may, without notice, remove any unauthorized programs or software, equipment, <br />downloads, or other resources. Software is to be in a current and supported state and have <br />security related and critical updates applied within the timeframe set by the Metro-INET <br />Information Security Manager. <br /> <br />13. Incidental Use <br /> <br />Incidental personal use of agency owned resources and related equipment is accepted. <br />Reasonable, incidental personal use of agency computers and software should never preempt or <br />interfere with work. Employees are responsible for exercising good judgment regarding the <br />reasonableness of personal use. <br /> <br />Personal files are not to be stored on Metro-INET supported computer equipment. <br /> <br />Metro-INET may delete personal files if found on the network, computers, or other Metro-INET <br />supported equipment. <br /> <br />Metro-INET supported equipment or technology shall not be used for personal business interests, <br />for-profit ventures, political or religious activities, or other uses deemed to be inconsistent with <br />agency activities. Questions about whether a use is appropriate should be sent to your supervisor <br />for determination. <br /> <br />14. Personal Device <br /> <br />Employees may choose to use their own equipment to read or compose email or other agency <br />data as governed in this policy. Employees understand that by connecting their personal <br />equipment to the Metro-INET resources, their personal devices could be searched during an e- <br />discovery or other court-ordered scenarios and agree to grant access to their personal devices <br />should such a situation arise. <br /> <br />Page 56 of 60 <br /> <br />