2024-07-10 CC Minutes - Approved

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City of Centerville City Council Meeting Minutes July 10, 2024 Jr. Council Member Sauber stated that she believed the changes accurately reflect previous discussions and that she felt that the changes were positive. Council Member Koski asked how does the Council measure or evaluate items in the plan (e.g. employee education/development, etc.) and discussion ensued regarding achievable goals and monthly review of the Administrator. Council Member Koski felt that the information would be valuable to Staff. Mayor Love stated that he felt that Priority #1 – Economic Development fit better under Priority #4 as Goal III as it was the public being referred to. Council Member Taylor suggested Priority #2, Item #3. should include a bullet point for communicating with the public regarding opportunities for consumers/community engagement with businesses. Mayor Love stated that the Council is unaware of employee education/development unless employees attend sessions with a Council Member or Members or it is stated at a meeting, and Administrator Statz suggested that he would place training in his Administrator’s Report. IX. NEW BUSINESS 1. City Hall Improvements Administrator Statz stated that the City Hall was remodeled in 2020 and since some of the smaller projects have been completed along the way that were not included in the original remodel (parking lot lighting, a section of sidewalk that extended to the fire hall, etc.). He stated that in efforts to continue to provide the public with an aesthetically pleasing City Hall and the continuation of the EDA’s beautification of the downtown area, staff had been exploring turf and its maintenance in the boulevard along with other sections of the property surrounding the building. He stated that installation of a handrail along the sidewalk was also considered. He also stated that staff had obtained quotes for the projects and would recommend installation of irrigation in zone 1 as depicted in the presented sketch. He stated that zones 2 and 3 would be nice but a value discussion for Council, (zones 1-3 - $29,000 and just zone 1 - $17,000). He added the quote for the freestanding rail was $13,500. He stated that it was felt that the current sidewalk was showing signs of its age, but staff would recommend the free-standing rail. He stated that summation of the recommendation would be to install irrigation in zone 1 - $17,000, install sod in zone 1 - $1,100 and staff time to install along with the installation of a free-standing handrail – 13,500 for a total of $31,600. He stated that the Council could consider one, or the other or both. Discussion ensued regarding installation of artificial turf in the boulevard, water source use of the pond on site for irrigation, RCWD regulations and their monitoring station, native plantings, moving the existing trail, installation of a rain garden, footing depth for the handrail (continuous or post by post foundation) and potential for quoting error, plantings in the right-of-way, salt tolerance of sod/plantings, effects on the budget, etc. Additional discussion took place regarding funding, width of the boulevard being 4 to 5’, more welcoming bike access to the front door if the trail was moved in excess of $50,000, environmental impacts, example setter, plantings and raingarden along with applying for a Rice Creek Watershed grant for financial assistance, installation of concrete, stamped concrete, pavers w/decorative plantings similar to the downtown area, staff believes that zone 1 was the area in need of irrigation and does not feel that zone 2 and 3 without the inclusion of zone 1 would be wise, concerns for aesthetics for the parade, permanent solution for the boulevard. Administrator Statz stated that as he stated previously, recommendations can be made for all the proposals or just one and he would encourage Council to consider the handrail installation as there was consensus regarding that and allow him to complete additional options and research for zone 1. Page 3 of 6