2024-09-25 WS & CC Meeting Minutes - Approved

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City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 in the packet. He stated that the budget, as proposed, leads to a 1.36% increase in property taxes to a median home or $19/year. He stated that in 2029 the city will be debt free and freeing up approximately $200,000 annual revenue that could be dedicated to something else. Discussion ensued regarding the Parks & Recreation Capital Equipment Plan of 15 years. Being fiscally responsible, comparison to other communities being much higher, bonding for purchases and in the past being approximately $600,000 of debt. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #24-020 – Proposed Budget & Tax Levies for 2025 as presented. All in favor. Motion carried. 2. Audit Engagement Extension with Abdo Finance Director DeJong stated that the city has had a three-year agreement with Abdo which expired following the completion of the 2023 Audit. Staff and Abdo are requesting the agreement be extended for three years with very reasonable rates. Discussion ensued regarding the length of time that Abdo has been contracted with the City, when should the City engage in sending out Requests for Proposals (RFPs), does it pay to complete them, why it was not completed in this case, it being very difficult for firms to propose to complete audits as experienced Certified Public Accountants are very limited in the market currently and with firms not recouping their fees within the first three years, the size of the City and pricing being reasonable, four firms that primarily complete city audits, desire to complete the Request for Proposals following this extension’s expiration. Finance Director DeJong stated that the audit is time consuming, new government standard requirements may affect the fees that the firm is charging and that Abdo did not feel additional costs would be involved going forward. The increases seeming to be modest with inflation, etc. Motion by Council Member Sweeney, seconded by Council Member Mosher to Approve the Audit Engagement Extension with Abdo as presented. All in favor. Motion carried. 3. Meal Packing Event Support Administrator Statz introduced Mr. Jacob Pfeffer, Centennial Fire District. Mr. Pfeffer stated that the Department was working on an event to support local food shelves (Hugo & Centennial Food Shelves). He stated that the Department has partnered with Meals from the Heart. Mr. Pfeffer stated that they have been seeking donations and volunteers. He recapped stating that there were two spots available out of 80 for volunteers. He stated that the amount that had been raised was $4,250 to date, out of $7,100, which is needed. The funds cover all the packing of food, logistics, etc. He stated that the Centennial Fire Relief Association had offered to provide $1,000. He stated that they were shy $1,850 and he was awaiting responses from approximately 25 potential donors. He asked if there were any other pools that could be pulled from. City Administrator Statz stated that perhaps Council would want to utilize funding similar to what is utilized for the Alexandra House or the utilization of Charitable Gambling Funds. He also stated that there were plenty of expenditures that would qualify for use of the funds with annual accounting of same. Mr. Pfeffer stated that if the Department were to exceed the $7,100 level, those funds would go to the Beyond the Yellow Ribbon’s military Thanksgiving packages and does not go to waste. Mr. Pfeffer stated that their website and social media outlets had links for donations and signing up for packing. Page 4 of 7