2024-12-05 WS & CC Packet - Laserfiche WebLink

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November 25, 2024 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 Dear Honorable Mayor and City Council: As part of the city’s 2024-2025 Strategic Plan, under Goal #2 – Organizational Resilience, we endeavor to: Evaluate city organizational structure, compensation/benefit package, succession plans, and provide City Council with biennial update on With deference to this goal, earlier this year, we adopted an updated Personnel Policy with changes to benefits related to the state’s Earned Sick and Safe Time law, as well as changes to our deferred compensation plan. We have also begun updating the City Council on staff’s ongoing training efforts, by including information on seminars and classes each of us attend in the semi-monthly Administrator’s report. The following information will outline some changes which stem from the long range succession planning we have been doing to address upcoming (now imminent) retirements. OFFICE STAFFING PLAN In 2022, the city added a professional staff position, while eliminating the receptionist position. The Assistant City Administrator was hired and began working into various roles, including leading the EDA, organizing programs such as Centerville Cares, Veterans initiatives, grant writing, the Jr. Councilmember position and assisting with the Planning and Zoning Commission. Also presented, at the time, was a potential future Organizational Chart which featured the Assistant City Administrator in an elevated role, moving from an emphasis on leading a few endeavors to having a working knowledge of all departments, partner agencies, and operations, allowing the position to function as a true “number two”, capable of stepping into the administrator’s role at any given time. This increased responsibility helps us add stability to the city staff, or, as the Strategic Plan calls it, “Organizational Resilience”.