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CITY OF CENTERVILLE <br />REQUEST FOR <br />COUNCIL ACTION <br />Agenda Item # Department: Requested Council Meeting Date: <br />December11,2024 <br />Administration/Finance <br />IX.3 <br />TITLE OF ISSUE: <br />ResolutionCancellingCopierLeasesandAuthorizingStafftoEnterIntoNewEquipmentLeases <br />BACKGROUND AND SUPPLEMENTAL INFORMATION: <br />Thecityhastwoprinter/copier/scannerleasesthatareexpiringinMay,2025.CityHallhasaKonicaMinolta <br />C454thatisfiveyearsoldandPublicWorkshasaCanonimageRunnerAdvancethatissixyearsold.Aftter <br />thismuchuse,theinternalcomponentsarewearingoutandsubjecttofailure.Staffisrecommendingthatwe <br />cancelthoseleasesandreplacethemwithnewleasesfromtheMinnesotaCooperativePurchasingVenture <br />(CPV). <br />WiththeCPV,theStateofMinnesotabidsforpurchasesthatlocalgovernmentscanalsouseforavarietyof <br />products.Thesegenerallyarebetterdealsthancanbenegotiatedbycitiesindividually.Theleasesaregenerally <br />forfiveyearsatwhichpointthecitywilleitherterminatetheleaseorextenditforanadditionaloneyearterm. <br />COST AND SOURCE(S) OF FUNDING: <br />N/A <br />REQUESTED COUNCIL ACTION: <br />StaffrecommendsthattheCityCounciladopttheattachedresolutiontoapprovethecancellationsandauthorize <br />stafftoenterintonewleases. <br />For ClerkÓs Use: <br />SUPPORTED DOCUMENTS ATTACHED <br />Motion By: ____________________________________ <br /> Resolution Ordinance Contract Minutes Plan Map <br />Second By: ____________________________________ <br />Vote Record: Nay <br /> _____ <br />Other (specify) ____________ <br /> _____ <br /> _____ <br />_______________________________________________________________ <br /> _____ <br />_______________________________________________________________ <br /> _____ <br />Administration Department Use: <br />Refer to: _________________________________ <br />Consent <br /> Tabled Until: ______________________________ <br /> Regular <br /> Other: ___________________________________ <br /> <br />