2025-01-08 CC Packet - Laserfiche WebLink

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• David Drown & Associates o $24,000 — Full Service Fee • Specialized Recruiting Group o 25-30% of Is'Year Salary If the City Council wishes to hire a professional search firm to perform this work, they may hire either of these firms, or ask that Staff obtain more proposals. There is no need to hire the lowest fee proposal, since this is a professional services project. Consideration of 60-Day Notice Period for City Administrator While the city's contract with the City Administrator has a 60-day notice period, this does not necessarily mean that the city is required to employ him through that entire period. Certainly, Mr. Statz has considerable knowledge and history with the city which he can utilize during his remaining time to bring other staff members up to speed. Further, he is a respected professional, who will not be disruptive during the exit period. However, a number of things should be considered when deciding how long to keep Administrator Statz employed. • Paid Holidays (MLK Day; President's Day) between now and his last day. • 3-day, off -site training seminar (City Engineer's Conference; Jan 29-31); Mr. Statz is required to attend this conference to maintain his engineering license. With this in mind, it may make sense to have January 28 be Mr. Statz's last day of employment, to avoid 4 days of pay (3 at the conference and 1 holiday) where he will not be actively working on city issues. Conclusions and Recommendations Staff offers the following recommended actions for the City Council: 1. Formally accept the resignation of Administrator Statz, acknowledging the beginning of his advanced notice requirement to be December 19, 2024 and the final possible date of his employment as February 17, 2025. 2. Formally appoint [Option], as the Interim Administrator, effective at the termination of Mr. Statz's employment and authorize a temporary pay increase for "Acting Administrator" pay of 10%: a. Option 1 - Assistant Administrator Athanasia Lewis b. Option 2 — City Clerk Teresa Bender c. Option 3 — Chose a former Administrator from the LMC list. 3. Begin the City Administrator Search a. Option 1 — Direct staff to prepare documents for the advertisement of the position opening. b. Option 2 — Authorize the Personnel Committee, including the City Attorney's office to facilitate the search process. c. Option 3 — Utilize a professional Executive Search Firm (see attached proposals) to facilitate the process. 4. Release Mr. Statz from his employment a. Option 1 — effective at the end of the workday on January 28, 2025. b. Option 2 — effective at the end of the workday on February 14, 2025.