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City of Centerville <br />Open House, City Council& Closed Exec. Session Meeting Minutes <br />August 13, 2025 <br />City Administrator Lewis stated that staff hadsolicited proposals and interviewed four firms. She stated <br />that Bolten andMenk stood out, and that she felt they werean exceptionalteam. She stated that she would <br />be proud to recommend them and that their proposal was contained in CouncilÓs packet. <br />Mr. Nathan Fuerst, Senior Planner Î Bolten & Menk, introduced himself to Councilalong with Ms. Jenni <br />Faulkner, Community Planning Practice Leader|Senior Associate. Mr. Fuerststated that he was very eager <br />to get started and was grateful for the opportunity to work with the City of Centerville. Mr. Fuerststated <br />that he would be happy to answer any questions regarding the proposal. <br />Council Member Kubat questioned how the proposal aligned with the CityÓs use of Stantec in the past. <br />Administrator Lewis stated that staff negotiateda more cost-effective rate, the Chair of Planning & Zoning <br />participated in the interview process, and they were really impressed with the team. Ms. Lewis explained <br />that the rate would be $110/hour for the first 10 hours in the monthand up to $175/hour for additional <br />services. She stated that meeting attendancewould be included in the first 10 hoursand concept plan <br />reviews, etc. (would be pass through fees) andcovered by proposed developer/developers and application <br />submittal fees would be increased to cover additional fees. Council Member Kubat stated that Bolten and <br />Menk could also be utilized for the 2050 Comprehensive Plan and Administrator Lewis concurred. <br />Motion by Mayor Golden, seconded by Council Member Koskito Approve Res. #25-023a Î <br />Approving Service Agreement with Bolten& Menk for Planning Services as Presented. All in favor. <br />Motion carried. <br />IX.NEW BUSINESS <br />1.Payment Processing <br />Administrator Lewis stated that the item was previously discussed and staff wereasked for a listing of the <br />entities that would be paid in this fashion. She stated that Finance Director DeJong hadcontained the <br />information in the packetfor Council review. Finance Director Bruce DeJongstated that the entities are <br />for those that are contracted services or associated with the payroll process. <br />Council Member Kubat questioned the facsimile signature. Finance Director DeJong stated that it would <br />still require an original signature for one signer. Clarified that the facsimile signature would be that of the <br />mayor with her pre-approval. <br />Motion by Council MemberRios,seconded by Council MemberKoskito Adopt Res. #25-024 Î <br />Delegating Authority for Claims Processing & Authorizing Use of Facsimile Signatures as <br />presented. All in favor. Motion carried. <br />2.Credit Cards <br />Administrator Lewis stated that Finance Director DeJonghas notified her that the current credit cards that <br />are being utilized is a ÐdebtÑ system with a $20,000 balance.She stated that balance for that system could <br />be invested and a return investment could be obtained along earning points that could be utilized against <br />additional purchases. <br />Page 3of 6 <br /> <br />53 <br /> <br />