2025-09-10 CC & Closed Exec. Session Minutes - Approved

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City of Centerville City Council Meeting Minutes September 10, 2025 Option 1 – Channel Improvements – This option would involve clearing and grubbing, excavation of the existing channel (4’ wide), and restoration. The estimated construction cost for this option is roughly $35,000 - $56,000. Option 2 – Pump Station – This option would involve clearing and grubbing, installation of a single pump and lift station structure, controls, force main, power source, and restoration. The estimated construction cost for this option is roughly $100,000 - $150,000. A stormwater utility project was discussed, focusing on the yards of four homes located at 1922, 1932, 1940 Eagle Trail, and 6996 Brian Drive. The Council had discussed a proposal to lower the pond. The cost for lowering the pond was estimated to be $45,000, and there would be an additional cost of about $5,000 for a feasibility report, should the property owners be assessed. The Council directed staff to contact the residents to see if they were still interested in the project since there was no consensus among the neighbors. In January 2025, Staff proposed moving forward with the project, as no permit was needed with the Rice Creek Watershed District, and Special Assessment Agreement & Waivers of Hearing and Appeals would be obtained by the affected property owners as all seemed amenable to the project. The estimated project cost did not include any indirect fees. In February 2025, all affected property owners received a proposed Special Assessment Agreement/Waiver of Hearing & Appeal. Two of the property owners signed the agreements: 6996 Brian Drive and 1940 Eagle Trail. The Special Assessment Agreement/Waiver of Hearing & Appeal was emailed to the 1922 and 1932 Eagle Trail property owners for the second time. No responses were received. In April 2025, Staff contacted both property owners via telephone to ascertain their interest in the project, and both stated that they were not in favor of the project as their properties would be the ones impacted. Both property owners also felt that the owner experiencing the drainage issue purchased the home knowing that it abutted a pond, and that an individual solution could be found. These property owners felt that they were not experiencing the same conditions and that it did not appear to be a neighborhood problem. The project is estimated to cost $45,000, including construction and engineering costs. Staff will handle as much of the engineering in-house as possible, but the permitting process may need to include modeling, which would require a consultant’s assistance. Funding for the project would include special assessments, estimated at $12,000. The remaining costs ($33,000) would come from the City’s stormwater fund. The assessments on this project would represent a contribution of 27% from the adjoining homeowners and 73% from the City. Staff recommends that if the City Council is amenable to the proposed cost share for this project, Staff will complete some initial discussions with the watershed and return for formal approval of a feasibility study to begin the project process. There was a discussion about a stormwater pipe using the current system, which is still an option. This would tie into the existing storm sewer drainage on Eagle Trail. The cost for that was approximately $45,000. There is a lot of debris clogging the drainage. The most effective option would be to pump the water out of the pond. The question came up of what would happen if the debris were cleared. Clearing the debris would not solve the problem forever. Is it the City’s responsibility to take care of issues like this? A precedent may be set. This is a private pond. The question of what the homeowner’s responsibility Page 4 of 10