2001-12-12 CC - Laserfiche WebLink

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MEMO DATE: December 12,2001 TO: Mayor and Council FROM: Kim Moore-Sykes, City Administrator ftVIf!J RE: Receptionist/Secretary Position ............................................................................ BACKGROUND The Receptionist position, a full-time, permanent position, has been vacant for several months. The City hired Kim Stephan on a temporary basis to perform these duties until a new City Administrator could conduct a hiring process for the Receptionist position. OBSERVATIONS Ms. Stephan has worked for the City in the position of Receptionist since August 2001. She has performed these duties exceptionally well, responding appropriately and positively to the public either calling on the phone or walking into City Hall. Ms. Stephan is always willing to do any task or project and consistently performs the duties of the Receptionist to the best of her abilities. She regularly does more than what's expected of her and willingly uses her skills to help everyone in the office. Ms. Stephan has submitted an application for the fulltime Receptionist position and attached a summary outlining her various skills and experiences. These documents show that Ms. Stephan possesses the skills necessary to perform the duties and responsibilities of the position. Her application and resume summary also outlines various other secretarial and computer skills that will be very useful in performing various other tasks in Administration. As such, Ms. Stephan has quickly learned the SCALA system that allows for the progrannning of City's cable TV channel that announces and informs the residents of the various community activities and meetings. Ms. Stephan has also expressed an interest in assisting with the redevelopment and updating of the City's Web page. In reviewing this position, talking with Council and meeting with Staff to determine what some of the needs are for this position, there is a need to include in this position other duties in addition to answering the telephones and greeting the public. The Stanton Survey shows that other cities similar in size to Centerville with a similar position range from $8.84/hr to $ 16.70/hr with an average of$12.77/hr for a similar position. The cities in this group include St. Paul Park, Circle Pines, Wayzata, Oak Park Heights, St. Francis, Rogers, Independence, Bayport, Osseo, Long Lake and Spring Lake Park. The cities of Hugo, Falcon Heights, Minnetrista, Deephaven and Afton reported one secretarial position but it is a higher-level secretarial position requiring the incumbent to work independently and to make some lower level decisions.