2007-01-03 P&R Packet - Laserfiche WebLink

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Departments, Boards, Commissions and Committees 9 meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date, with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the Administrator's office. All meetings, including special emergency meetings, shall be held at City Hall unless otherwise specifically noticed. (2) Special meetings. Any three members of the Committee may call a special meeting of the Committee upon at least 72 hours' written notice to each member of the Committee and Administrator. This notice shall be delivered personally to each member, or left at the member's place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3) Emergency meetings. (a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. (b) Notice may be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time, place and purpose of the meeting. Where practical, the Administrator shall make an effort to contact news-gathering organizations that have fIled a request to receive notice of special meetings. (G) Public notice and open meeting. (1) Public notice. The Administrator must post written notice of the date, time, place and purpose of the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three days before the date of the meeting. (a) When the performance of an act is ordered within a fixed period of time, the time is computed as excluding the first day and including the last day of the prescribed or fixed time period, unless the last day falls on a Saturday, Sunday or legal holiday. For example, if a meeting is scheduled for a Thursday, notice has to be given on Monday to meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is day two and Thursday is day three. Monday is not included in the time computation. Similarly, if a special meeting is planned for Monday, notice must be given on Friday; Saturday and Sunday are included in the time computation since they are not the last day of the fixed period. (b) If the Committee meets where a quorum is in attendance, the city must make public notice.