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May 17,2001 Communications Ad Hoc Committee Meeting Minutes items were be more visible to the viewer. Discussion ensued in regards to the placement of same and the understanding of the optimum camera angle. Mr. Klang suggested placement on an alternative wall. Ms. Arnson suggested that if the City desired to cable cast large amounts smaller items, a piece of equipment called an Elmo could be considered. Chair Brenner questioned whether this was being utilized by the City of Blaine. Ms. Arnson stated that the City of Blaine was utilizing a camera stationed on the ceiling. Ms. Arnson stated that the City of Spring Lake Park is utilizing an Elmo and described same. Mr. Klang questioned an estimated purchase price of same. Ms. Arnson stated that she would forward same to the Committee. Mr. Klang stated that the information would be useful for future consideration; however, he felt that the correct positioning of the plans, sketches or diagrams could correct the current problem. Chair Brenner stated that just recently, staff was replaying Council meetings on a daily basis and does the City have the capability to program same during the evening and weekends. Mr. Klang stated that when he video tapes/cable casts the Council meetings he must manually switch from the Scala systems to cable casting. Ms. Arnson suggested the purchase of a Leightonix Switcher which will remotely operate numerous playback VCRs and respective timing software. Ms. Arnson stated that the Cities of Blaine and Lexington. Ms. Arnson stated that she would also forward this information to the Committee. Ms. Arnson also suggested that a free-lance consultant, who has been used by other cities, could be utilized to design Council Chambers to its ultimate cable casting arrangements. Chair Brenner questioned whether the Committee desired to recommend any summer events so the opportunities would not be missed. Chair Brenner questioned whether Mr. Klang or classmates desired to become involved in same. Mr. Klang stated that dependent upon scheduling, the possibility could be viable. Chair Brenner stated that the Committee needed to research these possibilities and discuss same at their next meeting. Ms. Arnson questioned whether the City had staff that is in charge of assembling and distributing upcoming events or press releases. Committee Member Fairbrother stated that he felt that this was one (1) of the areas where communications is lacking due to the fact that each Committee/Commission is doing their own thing. Ms. Arnson explained the reasoning behind her addressing this issue was because NMTC is also looking for events to cover for news stories. Chair Brenner stated that NMTC should be contacted first and coordinate scheduling of taping of the event(s). The program could be played on Channel 15 and a duplicate tape could be provided to the City for playback on Channel 16. Mr. Klang stated that Centennial High School offers numerous incentives for students for involvement in video production outside of the day-to-day school curriculum and that NMTC has contacted them on many occasions. Mr. Klang stated that Mr. Peter Crawford was Centennial High School's video production instructor. Consensus was that the more video production coverage of school activities the more viewers there would be. Mr. Tronson stated that typically, events such as Fete des Lacs, NMTC would compile enough background and events to encompass an entire show. Mr. Klang stated that what the City needed was to first have someone look over the City's existing equipment to determine is current capabilities. Committee Member Fairbrother questioned whether this was something the NMTC could provide. Ms. Arnson concurred. Page 3 of7