Laserfiche WebLink
<br />May 17,2001 <br />Communications Ad Hoc Committee Meeting Miriutes <br />that The Quad and the Hugonian were the two (2) largest viewership areas available. <br />Committee Member Fairbrother stated that Mr. March agreed to e-mail the Week In <br />Review to residents who requested same. Consensus was that in the interim, e-mails to <br />residents and announcements to The Quad would be utilized to communicate with the <br />residents until the survey results are received. <br /> <br />Discussion ensued regarding the willingness and availability of Staff to draft something <br />to be printed in The Quad. Chair Brenner stated that the City would be hiring an intern <br />this summer, which may allow Staff to summarize Council meetings that can be <br />forwarded to the two (2) local papers. Consensus was that Council would need to <br />determine what information would need to be released to the papers and Staff would need <br />to draft and forward same. Chair Brenner suggested adding a Communications item on <br />Council's agenda allowing Council to determine their communication desires for that two <br />(2) week period and Staff would draft and forward same to the paper. Chair Brenner <br />stated that she would attend the next Council meeting to recommend same. <br /> <br />Chair Brenner questioned the Committee's desire to invite Ms. Katherine Kerry to a <br />meeting or should the Committee wait for the results from the survey. Consensus was to <br />wait for the results. Discussion ensued regarding the web site information, such as the <br />ease of changes, etc. Chair Brenner questioned whether she should obtain Media <br />Junction to speak at their next meeting. Consensus was that the use of the web page <br />would be critical in determining the components of the Laser Fiche system. <br /> <br />It was determined that June 4, 2001 would be the Committee's next meeting. Chair <br />Brenner stated that the League of Minnesota Cities would be holding their annual <br />conference in Duluth, Minnesota on June 19-22, 2001 and she had spoken with Mayor <br />Swedberg who stated that the City would be willing to send a Committee Member to <br />participate in same. Chair Brenner stated that the League would be focusing several <br />sessions on the League's web site software for cities. Chair Brenner stated that she could <br />also contact the League to ascertain their willingness to demonstrate their services on site <br />and requested Committee input. <br /> <br />VII. SET AGENDA <br /> <br />1. Media Junction <br />2. Survey Updates <br />3. Document Imaging Update <br /> <br />VIII. OLD BUSINESS <br /> <br />None. <br /> <br />IX. ADJOURNMENT <br /> <br />Motion by Committee Member Fairbrother. seconded by Committee Member Witzel to <br />adjourn the Ad Hoc Communications Committee meetin2: of May 17. 2001 at 8:37 p.m. <br /> <br />Transcribed By: <br /> <br />Page 6 of7 <br />