Laserfiche WebLink
<br />CITY OF CENTERVILLE <br />POSITION DESCRIPTION <br /> <br />Position Title: <br />Department: <br />Accountable To: <br />Status: <br /> <br />Account Clerk II <br />Administration <br />Finance Director; City Administrator <br />Non-Exempt <br /> <br />Date: June 2005 <br /> <br />PRIMARY OBJECTIVE OF POSITION: <br />This position performs non-supervisory clerical, technical and secretarial work. Under the general <br />supervision of the Finance Director, primary responsibilities of this position include operation and <br />maintenance of the City's utility billing system, payroll administration, and performance of designated <br />accounting functions. The position also has limited responsibility for maintaining the City's local area <br />computer network, which requires the use of some technical skills. <br /> <br />SUPERVISION RECEIVED: <br />Works under the general guidance of the City Administrator and at the direction of the Finance Director. <br />Incumbent is expected to work independently with limited supervision. <br /> <br />SUPERVISION EXERCISED: <br />None <br /> <br />ESSENTIAL DUTIES AND RESPONSIBILITIES: <br />The incumbent in this position performs a variety of clerical and technical tasks that reqUIre <br />considerable skill and knowledge, as well as routine, daily tasks that require little expertise. Examples <br />include but are not strictly limited to: <br /> <br />1. <br />2. <br />3. <br />4. <br />5. <br />6. <br />7. <br />8. <br /> <br />Utility BilIin!!: Function <br />Set up and maintain customer accounts within the City's utility billing software; <br />Integrate remote meter read data into utility billing software on a quarterly basis; <br />Prepare utility bills and associated reports on a quarterly basis; <br />Assist residents and consumers with utility billing concerns and problems; <br />Process utility payments and transfer to fund accounting software daily; <br />Reconcile utility billing system with general ledger system monthly; <br />Process delinquent utility accounts for certification to county on an annual basis; <br />Prepare reports and schedules for the City's auditing firm, the Metropolitan Council and other <br />agencies as requested; <br />Attend educational classes and seminars relating to the city's utility billing software and collection <br />process, as requested; <br />Prepare correspondence as necessary pertaining to utility billing issues; <br />Work closely with Public Works staff to ensure that set up of new utility accounts and <br />maintenance of meter readings are done in a timely and efficient manner. <br /> <br />9. <br /> <br />10. <br />11. <br /> <br />1. <br />2. <br />3. <br />4. <br />5. <br />6. <br />7. <br /> <br />Payroll Function <br />Distribute, receive and verify time sheets on a bi-weekly basis; <br />Calculate and process bi-weekly payroll; <br />Maintain leave records and process requests for time off; <br />Prepare all tax, retirement and regulatory reports associated with payroll; <br />Systematically retain payroll records using appropriate retention guidelines; <br />Prepare payroll reports for administration, Workers' Comp, and City auditors; <br />Maintain knowledge of labor contracts, personnel polices and employment contracts as they relate <br />to the payroll function; <br /> <br />/39 <br />