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<br />City of Centerville <br />Festival Committee <br />Bylaws <br /> <br />ESt:9bli~~Purpose: the Festival Committee is hereby established in the City of <br />Centerville with the purpose of planning and staging the annual city celebration. <br /> <br />Composition: the Festival committee shall be composed of seven volunteers. <br />Committee members do not have to live within the City of Centerville. The City <br />Attorney, City Engineer, Building Inspector, City Staff and Public Works Department <br />shall be official advisors to the committee and may be asked to attend meetings to help <br />with decisions. <br /> <br />Term of office: members shall serve a one (1) year term, commencing the second <br />meeting after the event. The Committee shall supply a recommendation to the City <br />Council after the first meeting after the event. At the second meeting after the event the <br />committee shall appoint a Chair and Co-Chair from within the members of the <br />committee. <br /> <br />Vacancies: vacancies occurring during the term shall be filled for the remainder of the <br />current term by majority vote of the members. <br /> <br />Removal from office: any member of the committee can be removed by a 4/5 vote of <br />the City Council. <br /> <br />Secretary: a city staff liaison or other staff member will be responsible for creating <br />minutes. Attendance at the meetings is not required, in which case the meeting will be <br />tape recorded for purposes of creating minutes. <br /> <br />Meetin2s: the Festival Committee shall conduct at least one meeting per month and <br />could hold as many meetings as necessary to properly plan the event. All Festival <br />Committee meetings will be open to the public and a Quorum is required to take a vote <br />on something. <br /> <br />Quorum: a quorum shall be a 4/7 majority, also no action can be taken on anyone <br />particular event unless the person responsible for that event is present or has written to a <br />member of the committee or staff his/her approval to act on said event. <br /> <br />Procedure: The Festival Committee can adopt rules for the transaction of business, shall <br />keep a record of all motions, resolutions, transactions, findings, minutes and reports. <br />These shall be reduced to writing and a copy forwarded to each member for review and <br />approval at the following monthly meeting. An agenda will be prepared by the <br />Chairperson or City staff and distributed to all in attendance at the start of each meeting. <br />