2000-03-29 CC - Laserfiche WebLink

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~ TO: Jim March FROM: Teresa Bender .A~' SUBJECT: Point of Sale Software/Order Receipt Forms DATE: 03/24/00 Attached, please find a proposal and references from Banyon Data for Point of Sale Software, Windows platform. Point of Sale Software is a computerized process for providing the resident/customer with a laser quality cash receipt. Point of Sale Software would eliminate: purchasing of forms, manually written receipts, and manually coding receipts for entry into Banyon Fund Accounting Software. Point of Sale Software would provide: a more professional image, computer generated receipt(s), coding at the time of entry and interfacing with Banyon Fund Accounting Software (decreasing error potential) and provide computer generated reports (i.e., daily receipts, balancing, accuracy of coding, etc.). Our stock of three part receipts is diminishing rapidly and it is time to reorder. I have received two proposals for the current three-part form used. Erickson Printing Lightning Printing $600.00/2,750 $575.00/2,750 Last year's usage of three part receipts (1,296) ($272.16). With continued growth, the amount of receipts used will increase along with the amount of staff time to issue and enter receipts into the computer system. Banyon's proposal for software is $1,295 with an annual support cost of $595. Banyon recommends annual support; however, it is not a requirement. I have surveyed several communities that currently use Point of Sale software: City of Alexandria (Jurene) Pop. 8,900. Have used for 3 years Pleased with its features and would recommend its purchase Anticipates upgrading to the Windows version City of Big Lake (Jenny) Pop. 5,300 Have used for 3 Yz years Pleased with its features and would recommend its purchase Anticipates upgrading to the Windows version City of Orono (Ron) Pop. 7,600 Have used for 2 years Pleased with its features and would recommend its purchase Anticipates upgrading to the Windows version (dependent upon budget)