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Parks & Recreation Meeting Minutes 01-07-04 V. CONSIDERATION OF MINUTES Motion was made by Vice-Chairperson LeBlanc, seconded by Committee Member Ziegler to approve the December 3, 2003 Parks and Recreation Committee Meeting Minutes. All in favor: Motion carried unanimously. VI. COMMITTEE BUSINESS The Parks & Recreation Committee has scheduled Skate Nights at Laurie LaMotte Memorial Park for January 9 & January 23, 2004 from 6:00 - 9:00 p.m. supplying hot chocolate and popcorn to all residents interested in participating. The Parks & Recreation Committee is also sponsoring a Skate Night for Frozen Fete des Lacs on Friday, February 20, 2004 from 6:00 to 9:00 p.m. which will also include hot chocolate, popcorn and a bonfire. Motion was made by Chairperson Peterson, seconded by Committee Member Peil to request the expenditure of funds up to $100.00 to purchase supplies for upcoming Skate Nights at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously VIT. UPDATES Subcommittees Grants Vice-Chairperson LeBlanc updated the committee on the progress of the Grant Subcommittee. Anoka County had sent Chairperson Peterson a Regional Trail Map to be reviewed, making corrections if necessary. The deadline to return the corrections to Anoka County was today, January 7, 2004. Vice-Chairperson LeBlanc delivered the map and met with Mr. Nick Elofl'. Mr. Eloff stated that he is available to help the committee with the grant process and said the committee needs to make sure monies were allocated in the budget for a matching grant, as that is part ofthe grant process. A motion will need to be made to allocate the matching funds if the grant application were to be accepted. Chairperson Peterson reminded the committee that the entire project needs to be paid for by the City and once the project is completed the amount of the grant will be reimbursed to the City. A motion will be made concerning this at the February Parks & Recreation Committee Meeting, as the subcommittee needs to gather more information. It was discussed that the motion needs to be worded in such a way as to meet the grant without having City Council commit to specific trail allocations at this time. Committee Member Seeley stated the amount will have to be an estimate, but as accurate as possible. Council Member Lee requested the tentative estimate be supplied to him before the next City Council Meeting and he will pass this information on to the City Council. A copy of the minutes, when approved, need to be attached to the grant application. The subcommittee reported that everyone involved in the process has been enthusiastic and it could actually be a possibility to get a grant for this trail project. The committee discussed who should be listed as a contact person on the grant application as it asks for a 'Unit of Government'. 20f4