2006-07-18 P&R Packet - Laserfiche WebLink

Home Browse Search

Parks & Recreation Committee Meeting Minutes June 7, 2006 v. COMMITTEE BUSINESS Kelly Miller Circus The committee reviewed the Kelly Miller Circus with Committee Member Amundsen updating members on the fmancials. After expenses, the Parks & Recreation Committee made $865.19 to be used for parks and parks equipment. The potential was available to make more, but as this was the first year and there is a learning curve, there are things the committee would do differently next year. Total tickets sold were 1,071, with the potential of 3,000. The expenses the committee incurred were minimal, the initial $290 to secure the circus, $150 for advertising and $39.50 for the guessing jars. The committee would like to send thank: you letters to all the outlets who sold tickets: Apple Academy of Centerville Child Care, Apple Academy of Hugo Child Care, Center Mart (Marathon), Centerville Pet Foods, Corner Express, and Hugo Feed Mill and Hardware, a thank you to Waste Management for supplying the garbage receptacles at no cost to the City and to Mr. David Vickers for supplying a manure spreader and hauling the manure away. Ms. Stephan will draft letters for committee approval. This event required a large effort on the part of the committee to organize, but all members felt it was well worth the work required. Even though the amount of money raised was less than had been expected, it was a wonderful event for the community and all the feedback the committee has received has been very positive. Committee Member Amundsen stated he was quite impressed with the circus once it was here, it was a very clean operation, and all of the circus employees were very informative, friendly and professional. The accounting paperwork was all in order and handled without any problems and the performers were excellent. There were seven (7) classes from Centerville Elementary at the park to view the animals being unloaded and the tent going up and all comments from the teachers and students were very favorable. Committee Member Amundsen will be contacted by the circus in the next few weeks to determine if the City would like to schedule the event for 2007. The committee is interested in sponsoring the circus again and would like to make a motion to council so when Committee Member Amundsen talks to the circus representative he is able to book a date. The committee would prefer to keep the date in the middle of the week preferably the same time next year. The last week or two, before school gets out. Council Member Paar thanked everyone for their efforts and said his family really enjoyed the circus and thought the performers were excellent. The things the committee would like to do differently in 2007 would be: 1) Pre-sell banners to businesses to hang in the big top. The circus recommended selling six 4' x.6' banners at $100 each. Waste Management supplied the committee with a banner, which was hung at no charge, in exchange for garbage service. The ticket outlets were given the option of hanging banners as a courtesy for being ticket outlets, but none of the outlets supplied the committee with banners. The committee did not have the time or the resources to pursue this as an additional fundraiser. 2) The pre-sale tickets would be pushed harder as that is where the larger percentage of the proceeds came from; the ticket outlets would also sell tickets the night before as late as possible. City Hall and outlets received many calls after the tickets were picked up at 6:00 p.m. the night prior to the circus and the committee felt the opportunity was missed to sell more pre-sale tickets. Committee Member Seeley suggested including the time and date on the tickets and/or posters as to when the last pre-sale tickets are available. 3) Post parking options clearly. Once the parking lot at Laurie LaMotte Memorial Park was full, the traffic was being directed to go around to 30f5