2006-05-03 P&R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes AprilS, 2006 These coloring contest forms are already printed and does the committee want to provide scholarships and how exactly could that be administered. The committee decided Committee Member Amundsen would order a quantity of coloring contest packets to be distributed at the local businesses that are selling tickets, as well as at City Hall and not plan to distribute them at school. The contract does state the sponsor receives four (4) complimentary tickets and two (2) complimentary family tickets. What was heard by the committee at the presentation was that the Circus would supply flyers at no cost to go into the local papers as stuffers so the City's only cost would be to pay the paper, not the Circus. The information in the Circus Kit says the flyers are $40 per 1,000. The committee opted not to advertise in this fashion, instead using the web site, cable channel, City sign, contacting the local papers with the information and posters at area businesses. The Friday Flash with Centerville Elementary School is also an option. The Circus provides four (4) portable toilets which the committee felt were sufficient. The contract specifies the Sponsor will furnish at least three (3) members to work as crowd control. Committee Member Seeley volunteered to fill one of the positions. The Circus Kit recommends beginning ticket sales approximately three (3) weeks before the event, which would be May 10,2006. Committee Member Amundsen gave the tickets to Ms. Stephan to keep secure until ticket sales start as unsold tickets need to be turned back in or paid for if unaccounted for. Tickets at local businesses will need to be picked up the morning of the circus. Hunters Crossin!! 3rd Addition Mr. Larson explained to City Council at the March 22, 2006 City Council Meeting that the City had received all associated fees and documents (except a letter of credit) from the Developer prior to submission of the Developer's Agreement. Acting Mayor Lee questioned whether Mr. Hoeft had an opportunity to review the developer's agreement. Mr. Hoeft stated that he had reviewed the document and felt it was in order. The Developer's Agreement and Final Plat were approved by City Council. Mr. Richard Carlson addressed City Council and stated that all of the 3rd addition had been graded except for five (5) lots due to running out of fill and weight restrictions being placed on the streets prior to completion. Mr. Carlson felt that approximately 10,000 yards offill would be needed to complete the five (5) lots. Mr. Carlson stated that he would forward the letter of credit to the City as soon as possible. A copy of Park Dedication Fees received from Richard S. Carlson Development, LLC in the amount of $132,000 for Hunters Crossing 3rd Addition was included in the packet. Chairperson Peterson's only question regarding Hunters Crossing 3rd Addition was whether the trail easement at far west edge of development, between two properties, was recorded on the fmal plat. Pheasant Marsh 3rd Addition City Administrator, Mr. Larson reported at the March 22, 2006 City Council meeting on the status of Ground Development's 3rd addition. Mr. Larson stated that the developer's agreement is ready to be signed, security and letter of credit is being forwarded along with the deed for the outlot, as agreed upon. Chairperson Peterson requested Ms. Stephan pass on to City Council and Mr. Larson that the committee would like to see the final plat before it is approved to insure the trails that were recommended by the committee are actually in place, as there has been some question from Ground Development whether or not they were required to install a trail and where the trail would be placed. 6of7