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MEMO TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: 1601 LaMotte Drive Park Improvements DATE: April 5, 2007 Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Mosher to recommend to City Council authorizing Mr. Mark Statz, City Engineer, to move forward with soliciting bids for the list of items prepared by the committee, as well as the documents provided by Mr. Gregg Thompson, Urban Conservation Specialist, Association of Metropolitan Soil & Water Conservation Districts. All in favor. Motion passed unanimously. Chairperson Seeley supplied a list of items that need to be addressed in April. Vice-Chairperson Amundsen supplied a bid list to be discussed and submitted to the City Engineer. All items were included, although some may be completed by Public Works, volunteers or the City will contract smaller items out like tree removal and signage. Also, as costs are determined, some items may be completed in phases. Also attached is the information prepared by Mr. Gregg Thompson. The name for the park will be addressed at the next committee meeting, in the event Hidden Spring Park will not apply. Following is correspondence from Mr. Gregg Thompson regarding the attached plans and bids. Attached is a PDF plan set (grading, erosion-control & planting plans) for the Centerville Lake Park project. I have also attached a cost estimate for the individual projects (Shoreland Buffer & Small Raingarden; Bioretention for Street Runoff; Vegetated Swale) that have all the materials listed and the labor costs if you were going to have a contractor install each of the projects. You may be able to get the city to provide the grading services, to haul-away soils for the bioretention area, and to bring in the soil-replacement mixture, but for your grant application you will most likely need to show a value for that work. Also, for the rest of the projects I itemized the labor for each step, so you can count the value of volunteer labor hours, although I used a blanket rate of $50 / hour for contracted labor. Depending on the availability of funds, you may consider having a specialized contractor do some of the more technical work and utilize volunteers for planting (and maybe spreading mulch, although there would be a lot to spread). I listed potential sources for the materials, but there are certainly other sources that could be investigated if there could be a cost savings, as long as the original intent was kept. Also, I worked with your general landscape / structure plan so that the concept plans for the storm water and shoreland projects should fit into what you had provided me with (trail layout, bench / swing locations, etc.). If you have any questions, please let me know. /f