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CIty of Centervllle 2008 Comprehensive Plan Update Proposal ~~ ~~ DSU COST OF SERVICES Our proposal includes a work program and cost estimate for the project phases, based on our experience and tied to assumptions about the nature and scope of work in each phase. Because of the scale of this project and its dynamic and multi-faceted nature, it is impossible to anticipate all the factors that could affect the scope, timing, and nature of the proposed services. We also recognize you need to establish a clear working understanding regarding costs for the City. We have therefore used our best judgment in projecting the nature and scope of the consultant's involvement We are open to modifying any aspect of this proposal to achieve a better result for the City. We will make every effort to manage costs, and we will undertake only that work that has been discussed and approved by the City. All work and meetings will be computed on a time-plus-materials basis. Costs for work and materials that may be requested, in addition to the services listed, will be added to the estimated figure. Subsequent additional services, if required, will be authorized in writing based upon a contract addendum. A breakdown of the estimated cost of services is shown below and a detailed cost estimate is on the following page. The estimated cost for all services is $26,494 and$2;OOO for expenses. The expenses largely reflect the printing costs associated with numerous copies of materials requested in the RFP for transmittal, as well as materials for use by city staff and officials, Planning and Zoning Commission and City Council throughout the process. These expenses could be reduced depending upon the willingness of the City to reproduce and print documents in-house. City's Responsibilities The proposed City responsibilities are: · Providing electronic copies where available of the existing plans, ordinances and studies relevant to the planning process. Having this information readily available in an electronic format is an assumption of our cost estimate. . Providing the most up-to-1iate digital parcel or ownership data, as available. . Notification, mailings, and meeting invitations to Task Force members, the Planning Commission, and the City Council. Measures to Contain Cost DSU/ Bonestroo will work closely with the City to manage costs. Strategies for containing costS will include: . City staff reproduction of materials for distribution to the Steering Committee, Planning Commission and City Council . The use of teleconferences with City Staff in place of weekly meetings . Internet-based public communication efforts . Joint meetings of the Planning Commission and City Council .35' 23