Laserfiche WebLink
<br />Councilmember Helmbrecht suggested a format and forms to use <br />during the interview process. Ms. Gaustad mentioned the Council <br />may consider requesting another engineer to sit through the <br />interviews, either an engineer from another community or another <br />firm. Councilmember Powers inquired about ranking each firms <br />cost for work rendered. Mr. Palzer commented the costs are <br />difficult to consider because of the type and number of employees <br />needed on each project. <br /> <br />Councilmember Helmbrecht requested Staff develop an interview <br />format for the selected firms. Mr. March suggested notifying the <br />final engineering firms, three to four weeks in advance,to allow <br />them time to prepare for the interview. The Council suggested <br />establishing a workshop date to discuss how the city plans to <br />proceed with the interviews. Mr. Palzer suggested touring the <br />firms and meeting the engineering staff. <br /> <br />Councilmember Brenner moved and it was seconded to interview H.R. <br />Green, Bonestroo, Bolton & Menk and BRW. Motion carried <br />unanimously. <br /> <br />Councilmember Powers suggested sample work products and perhaps <br />questions regarding their experience on specific projects. <br />Councilmember Brenner requested a time line for the events. Mr. <br />March outlined the chain of events; first to tour engineering <br />facilities, second hold a workshop to review the format and forms <br />for the interview and finally, conduct the interviews. Mr. <br />Palzer suggested performing background checks on the firms from <br />other communities. Councilmember Helmbrecht questioned the <br />Council if a subcommittee should be created. <br /> <br />Mr. March replied Staff can inform the Council of the date and <br />time of the tours and hopefully everyone will be able to attend. <br />Ms. Gaustad noted the meeting should be posted if three or more <br />Council members plan to tour the engineering facilities. <br /> <br />The Council and Staff discussed scheduling a workshop, tours and <br />interviews. Mr. Palzer stated he will be on vacation from June <br />27, until July 27th. The Council preferred to schedule the <br />interviews after Mr. Palzers' return. The C0uncil discussed <br />interviewing two nights and allowing each firm, twenty minutes <br />for introductions and the remaining time to answer questions and <br />respond to scenarios. <br /> <br />Councilmember Helmbrecht asked if a new firm is selected will <br />H.R. Green complete projects in progress. Mr. March felt it is a <br />good rule of thumb, to allow H.R. Green to complete current <br />projects for liability reasons. <br /> <br />2 <br />