1999 CC Minutes - Laserfiche WebLink

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the next steps would include contacting the attorney and pursuing a purchase agreement with Willie Lessard. 2. COMPUTER SYSTEM Councilmember Sweeney gave a brief overview based on a conversation that he had with City Clerk Ry-Chel Gaustad. Councilmember Sweeney stated that there have been some bids that have come in and if the City is looking at purchasing a full network system, we would be looking at over $20,000. A full network system includes a main central computer with satellite computers hooked up to it. Since the City Hall office is small, this idea was dropped. Another bid looked at and suggested that all the computers be upgraded. This bid was submitted by Amacomp Inc., but Councilmember Sweeney felt that because of the limitations involved with upgrading the systems, the City would be better off purchasing new PC's. Mr. Sweeney continued, stating that for about $7,000 - $10,000 the City could get new PC's which would guarantee Y2K compatibility. The City would be looking at purchasing four new systems that would be networked together, pier to pier. The systems should include Windows 98 and the purchase of a network card for the system currently used by Mr. March. This sort of system would enable public works to tap into the network. The purchase would also include a laptop that could be run in the Council Chambers for any meetings or sessions. The laptop could also be used for meetings that are held in different locations. The software issue was also addressed and Councilmember Sweeney clarified that whatever software program the City purchases, some training will need to be scheduled. Councilmember Sweeney stated that he would be willing to set up templates and newsletters etc. for the City. Councilmember Sweeney recommended that the City purchase the Word Perfect Suite and the Corel Drawing Suite. Councilmember Sweeney also suggested that if we ran cable into the City Hall for internet access that we would not need to have additional phone lines, although each computer would need to have a modem. Mr. March stated that since the cost of the purchase would be less then $25,000 it would not have to go out for bids. Councilmember Nelson stated that her experience with Amacomp is that they have gotten her hardware at a lesser cost then CompUSA, Circuit City or Best Buy. Mr. March questioned ifwe need to create some specifications to get somebody else to bid on something similar to what Amacomp bid on. Councilmember Sweeney questioned the budget available. Mr. March stated that money was available for at least the pier to pier. In conclusion, it was determined that Udo Wegmann of Amacomp would be asked to give the City a quote on the cabling and the hook-up. 3. NEWSLETTER Councilmember Nelson stated that she received an e-mail from Shelly LaBarre of 7261 Mill Road. Ms. LaBarre's e-mail indicated that while viewing the City Council meeting on cable last week, the sound quality was so poor, it was unviewable. She also mentioned that in the year that she has lived in Centerville, she has never received a newsletter. Ms. LaBarre suggested a monthly newsletter and also suggested placing copies of the monthly newsletter at local businesses. 4