2008-06-11 Agenda & Handouts - Laserfiche WebLink

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City of Centervll1e 2009 Street and Utility Improvements Page 3 6/11/08 staking, on-site meeting with residents, negotiation, and recording. We assume that City staff will handle the final two steps. Therefore, negotiation and recording are not part of this scope. Permits A number of permits will be needed for the completion of this project. We anticipate the following permits will be needed: . Rice Creek Watershed District . Anoka County Highway Department - Permit for work within County ROW . MN Dept. of Health - Water Main Extension Permit Obtaining these permits may involve filling out the application, providing back-up information, drafting figures, responding to comments from submittals, resubmittals, and meetings with agency staff. Fee The fees for the work described above are proposed as follows: Preliminary Survey Any additional survey work needed will be done on an hourly basis at our normal r~tes. Structure Assessment To assess all storm and sanitary sewer structures on the project our fees would not exceed $9,900. Alternatively, City staff may be able to perform all or part of this work themselves. Design (Plans and Specifications) & Bidding Under our normal contractual arrangement, the design and bidding portion of a project is billed as a lump sum fee based on a percentage of the construction costs. This fee percentage varies with the dollar amount of the project as calculated based on a fee curve, widely used throughout the industry. The higher the project cost, the lower the fee percentage. This helps account for savings realized in the efficiencies of larger projects. For the current scope of the project, our construction cost estimate, is $2,538,000. Using the fee curve, this produces a fee percentage of 6.7% or $170,000. We understand that the City of Centerville does not wish to pay for our services under this arrangement, but rather wishes to continue to pay on an hourly basis. Therefore, we propose to perform this work on an hourly basis per our approved rate schedule, setting a not-to-exceed limit equal to the calculated fee as shown above. Typically, we also credit the Feasibility Report back against the fee. When managing our budget against the not-to-exceed limit, we will make this same assumption. Any time billed to the Feasibility Report or other preliminary design work will count against our not-to-exceed limit with the exception of time spent exploring options or alternatives that do not end up as part of the final project scope.