1987 Rec./Disb./Resolutions & Minutes

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Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special informational meeting to hear the bids for the proposed road reconstruction and seal coating projects on Wednesday April 29, 1987 at City Hall. Mayor L'Allier called the meeting to order at 7110 P,M. Present: Fritchie, Robischon, Laska. Absent: Neumann. John Stewart, City Engineer, presented the -Analysis of Construction Bids and Analysis of Project Costs." A copy of this analysis is attached to and made part of these minutes. The low bid for road reconstruction was confirmed to be Valley Paving, Inc., at $420,)24.66. Arnt Construction Co. which was the original apparent second low bidder was moved to the third lowest bidder after an error was found in the bid calculations by the City Engineers. The total project cost of the road reconstruction project with the low bid would be $546,422.07, or $35.17 per assessable foot. This is approximately $65,000.00 under original projected cost. City Engineer noted that Valley Paving, Inc. needs supervision, but sees no problem with this if the City goes into the project with that in mind. Concerns and questions were presented to the City Engineer by. dFritchie, 1637 Peltier Lake Drive Mary Jane Lang, 1559 Peltier Lake Drive Earl Krueger, 1568 Peltier Lake Drive Engineer responded advising that Peltier Lake Drive would be adjusted so that the entire road were the same width, which would mean widening of the road on the west end in peticular. He noted that replacement costs for concrete driveway replacement has been put into the bid. Ci ty Engineer also pointed out that Schedule #5 of the "Bid Tabulation" is a buffer in case unexpected bad soils were found. City Engineer explained that the fiber that will be built into the road allows bridging with less sand, making it possible to not go down or cut out as far. The fiber also prevents gravel from working down into the silt. l~ The low bid for seal coating was confirmed to be Allied Blactop Co., at $1~895.40. This does include sweeping before and after the seal coating. With this bid the City should have enough money in the budget to take care of patching. If the areas that need patching were marked off, the Public Works employees can go dig them up and then they will have a cotractor come in and fill up the holes. Area 2 - Royal Meadows is included in the seal coatin~ bid. The City does have the option to not do Area 2, which is $2,523.40 of the bid. Councilmember Laska feels the City should do Royal Meadows now, but should leave the option open until patching costs can be determined to make sure it is within the budget. City Engineer, advised that the roads in Royal Meadows could wait a year, but would be more expensive next year. He also reminded the Council that the seal coating project could not begin until after July 4, 1987 so there is no hurry for a decision at this time.