Laserfiche WebLink
<br />i. Invoices and requests for reimbursement will be checked for accuracy and <br />reasonableness before approval. <br /> <br />j. A monthly cash disbursement journal will be prepared that details the date of <br />the check, check number, amount of check, and description of expense account <br />to be charged. <br /> <br />k. Unpaid invoices shall be maintained in an unpaid invoice file by the Account <br />Clerk. . <br /> <br />1. Purchase orders shall be pre-numbered. <br /> <br />m. Advance payments to employees or vendors shall be recorded as receivables <br />in the general ledger. <br /> <br />n. Expense reports for travel related expenses shall be submitted on a timely <br />basis. <br /> <br />o. Checks by which claims are paid shall have printed on the reverse side, above <br />the space for endorsement: "The undersigned payee, in endorsing this check <br />declares that the same is received in payment of a just and correct claim <br />against the City of Centerville, and that no part of it has heretofore been paid." <br /> <br />p. In accordance with M.S. 471.425, subd. 2, claims of the city shall be paid <br />within 35 days from the date of receipt, or as otherwise stipulated by the terms <br />of a contract. Claims not paid within this time frame will be subject to penalty <br />and interest charges assessed by the vendor, as provided for in M.S. 471.425, <br />subd.4.. <br /> <br />q. Disallowed claims shall be so marked and kept in a file for an appropriate time <br />period. <br /> <br />r. Credit card purchases shall not be allowed except as legally provided for under <br />M.S. 471.382 and by authorization of the city council. <br /> <br />II. Pavroll <br /> <br />Goal <br /> <br />The goal of the city council in establishing an internal control system for payroll <br />disbursements is to safeguard the assets of the city and to ensure an appropriate level of <br />fiduciary responsibility. <br /> <br />3 <br />