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or assigning training. Time to attend required training will normally be paid time. Advance payment may be authorized for conference registration fees. Once paid, employees will be held responsible for those fees if the employee later chooses not to attend. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking required itemized receipts. 13.2 Tuition Reimbursement/Educational Assistance The City of Centerville encourages its employees to enroll in job related educational programs and may provide support through tuition reimbursement. This does not include reimbursement for textbooks or study materials. Under IRS regulations, the reimbursement of certain courses must be reported as taxable income to the employee. Reauirements. In order for a class to qualify for reimbursement, the following conditions must be met: · The class/course must be job related. · The class/course must be taken from an accredited institution of higher learning or vocational-technical school. · The class/course must be approved by the City Administrator prior to enrolling. · The employee must receive a passing grade (C or equivalent) in order to receive reimbursement. · The employee must complete a Tuition Reimbursement form and provide a brief course outline. · After the class/course has been completed, the employee must provide a photocopy of the grade sheet and the original receipt for tuition. · The employee must remain with the City for one year after completing the class/course, or reimburse the City for the total cost of any class taken in the previous one year period. Forms. Tuition Reimbursement forms are available from the Finance Director. Submit a photocopy of the completed Tuition Reimbursement form to the City Administrator to be placed in the employee's personnel file. City of Centerville Personnel Policy. Revised 02262003