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<br />4. General Expenditure: <br /> <br />All other spending in the budgetary accounts of the city. For the purposes of <br />this policy, general expenditures shall not include expenditures from non- <br />budgetary accounts (i.e., refunds and reimbursements, trust and agency, etc.) <br /> <br />5. Budeeted Expenditure: <br /> <br />Refers to line item budget accounts as finally approved by the city council. <br /> <br />6. Emereencv Situation: <br /> <br />Any situation where an expenditure normally requiring city council approval <br />must be made in order to maintain the health and safety of city employees, or <br />when the delay of the expenditure would cause substantial interruption or <br />decrease in city operations or delivery of needed services. <br /> <br />PROCEDURES <br /> <br />1. Approval: <br /> <br />Appropriate approval for all capital and general expenditures must be <br />obtained, including department director approval and final approval by the <br />City Administrator. In addition, the following approval procedures apply: <br /> <br />Budgeted Expenditures <br /> <br />a. All budgeted capital expenditures which have been itemized and <br />previously approved by the city council during the budget process <br />do not require additional approval before purchase, with the <br />exception of items exceeding the amount of $50,000. <br /> <br />b. All budgeted capital and general expenditures more than $1,000 or <br />10%, whichever is higher, above the budgeted amount will require <br />approval of the city council. <br /> <br />c. Substitutions of budgeted capital and general expenditures in <br />excess of$l,OOO will require approval of the city council. <br /> <br />Unbudgeted Expenditures <br /> <br />a. All unbudgeted capital and general expenditures must be approved <br />by the city council, except for substitutions as described in section <br />1 (c). <br /> <br />3 <br />