2008-07-23 CC Agenda & Work Session

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MEMO TO: Honorable Mayor and City Council Members FROM: Kim Stephan DATE: July 9, 2008 SUBJECT: Budget Consideration for 2009 from the Parks & Recreation Committee 2009 Fete des Lacs 8K Run Committee Member Branch has been researching the potential for the Parks & Recreation Committee to sponsor an 8K Run around Centerville Lake as part of 2009 Fete des Lacs. Originally looking at a larger event of perhaps 1,000 entrants, Committee Member Branch's research dictated setting sights lower for the inaugural run at 250 entrants. The committee can help reduce costs in a couple of areas such as promotions with the graphic design done by committee members. Committee Member Branch's draft budget is approximately $4,000 with this cost potentially being recouped with a $20 entry fee and possibly by obtaining sponsors, though the sponsors may be more difficult to find with the first annual run. Eventually the committee is hopeful that this will be a fund miser for the Parks & Recreation Committee. The reason this is coming to City Council at this time is to get preliminary approval to be included in the Fete des Lacs budget so the committee can know whether to move forward. There is a publication called 'Running Minnesota' which is published annually each fall by the Minnesota Distance Running Association with all the following year's Minnesota races included. The information needs to be to the association some time in August to be included. This would be the most complete form of advertising for the race. Motion was made by Committee Member Branch, seconded by Chairperson Seeley to request City Council consider budgeting $4,000-$5,000 for the 2009 Fete des Lacs 8K Run, to be potentially recouped from entry fees and sponsors. All in favor. Motion carried unanimously. 1-