2008-10-03 P & R Packet - Laserfiche WebLink

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MEM-O TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Committee Business & Updates DATE: September 26, 2008 YMCA/Summer Proe:rams The following motion from the Parks & Recreation Committee went to City Council at the September 10, 2008 City Council Meeting. City Council did not approve the additional expenditure of $693 ($150 to Wargo was included), but instead stayed with the original $1,000 that was approved in February. Motion was made by Chairperson Seeley, seconded by Committee Member Haiden to recommend City Council approve payment of $1543 to the Chain of Lakes YMCA for the 2008 summer program costs. All in favor. Motion carried unanimously. Following is the discussion had at the February Parks & Recreation Committee Meeting regarding this item. Ms. Lisa Gilliland from the Wargo Nature Center was not present, but a proposal was presented by Chairperson Seeley which offered a variety of programs, each being an hour in length with a cost of $3 per person. Wargo would want the City to guarantee at least $75 in revenue per each session. Susanne will investigate whether the YMCA registration form could also include a space for registering for Wargo events. The Committee agreed that they want to participate with YMCA and Wargo for two five-week sessions. The second session for Wargo would be cancelled if less than 20 children were pre-registered. The activities could be promoted through utility bill stuffers if the information is available by the final week in March. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to recommend that City Council authorize up to $1000 to support the youth activities of the YMCA and Wargo Nature Center through the Parks & Recreation Committee for the 2008 summer season. Ayes - 4, Nays - 0, Abstain -1 (Seeley). Motion carried. I emailed Liz Guimont, told her of Council's decision and asked she send an invoice for the $1,000 so that could be paid. She sent the invoice, which has been given to Accounts Payable, and sent the following response: This is unfortunate, I wasn't aware that an amount was set in February; we might have made some adjustments. But, nonetheless it was a great summer and we had great participation. Next summer should be easier on the budget anyway since we won't need to buy all new supplies. Make sure to thank the park board members for us, we look forward to next summer lof3