2008-10-01 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 10-01-08 Committee Meeting Agenda. Message Board at Tracie McBride Memorial Park The committee asked at the last meeting when would the message board be installed in place of the faux window. Mr. Palzer had said there was a message board available at City Hall which could be installed at Tracie McBride Memorial Park, but he was mistaken, there is not a board available. Ms. Stephan informed the committee that if this is something the committee would still like to do they would need a motion to have staff purchase one. Also to please consider who would be keeping this board updated and what type of information would be posted. No action was taken at this time. Ms. Stephan also asked the committee to consider who would be responsible for an additional flowerbed installed around the Tracie McBride Memorial Park building as discussed at the last committee meeting. We have one resident volunteer who has adopted the flowerbed at this park, the rest of the parks (5) are being done by staff, as time permits. Another flowerbed would probably not fit into staff time. Dead Broke Saddle Club/Climbing Wall The Dead Broke Saddle Club met Tuesday, September 23, 2008 and discussed the donation to Parks & Recreation for the climbing wall and has donated $6,000 for this purpose. This information will be passed on to Public Works and Mr. Larson to order the equipment. Hidden Spring Park Ms. Stephan passed on the following update submitted by Mark Statz, City Engineer, via email 09-02-08 from Veit, the Hidden Spring contractor. Veit has replaced the hose-bib connection on the fountain again. We also straighten the fountain and talking with the fountain supplier they recommend a concrete pad poured around to help stabilize. If you want us to provide one please send a design. Regarding the damage to some asphalt areas, Veit is not responsible for these damages. We were substantially complete prior to Centerville’s Centennial celebration in the park and the damage was discovered after that. There were numerous trailers and heavy activities during that festival. The damage occurred during that time frame, not during construction. Once the raingarden plant replacement is finished, Veit will consider this project 100% complete and no other punch list items remaining. We will request full retainage released at that time. Thank you and if you have any questions let me know. Jesse Roush, Project Manager/Estimator Ms. Stephan discussed this with Mr. Tedd Peterson, Public Works who was adamant the damage was done by Veit and has nothing to do with the 'Centennial Celebration' and pointed this out to the contractor at the site as it was done. He also pointed it out to Bonestroo, multiple times. This information was forwarded again to Bonestroo and Veit then responded with Quality Restoration was out to fix the black top. Mr. Peterson has also asked that the Comcast cable hanging from the post at Hidden Spring Park be buried as it has been cut multiple times, not to mention it looks bad and is a Safety hazard. He has talked to Comcast and to Chris Long at Bonestroo and it is still not buried. Ms. Stephan passed this information on to Bonestroo, the Public Works Director and City Administrator. 4 of 6