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<br /> <br />City ofCenterville <br />September 9, 2008 <br />Page 2 <br /> <br />MANAGEMENT RESPONSIBILITIES <br /> <br />Management is responsible for the basic financial statements and all accompanying information as well as aU representations <br />contained therein. As part of the audit, we will prepare a draft of your financial statements and related notes. We will also use the <br />financial statements to complete the Office of the State Auditors' City Reporting Form. You are also responsible for making all <br />management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or <br />experience to oversee our financial statement preparation services and any other non-attest services we provide; and for <br />evaluating the adequacy and results of those services and accepting responsibility for them. <br /> <br />Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the <br />selection and application of accounting principles; and for the fair presentation in the financial statements of the respective <br />financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, <br />each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and <br />where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America. <br /> <br />Management is also responsible for making all financial records and related infoIlllation available to us and for the accuracy and <br />completeness of that information. Your responsibilities include adjusting the financial statements to correct material <br />misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us <br />during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, <br />to the financial statements taken as a whole. <br /> <br />You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us <br />about all known or suspected fraud or illegal acts affecting the City involving (1) management, (2) employees who have <br />significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial <br />statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting <br />the City received in communications from employees, former employees, regulators, or others. In addition, you are responsible <br />for identifying and ensuring that the City complies with applicable laws and regulations. <br /> <br />We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to <br />formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your <br />financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City <br />Reporting Form. You will be required to review and approve those financial statements and forms prior to their issuance and <br />have a responsibility to be in a position in fact and appearance to make an informed judgment on those financial statements and <br />forms. Further you are required to designate a qualified management-level individual to be responsible and accountable for <br />overseeing our services. <br /> <br />AUDIT PROCEDURES-GENERAL <br /> <br />An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; <br />therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will <br />plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of <br />material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations <br />of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of <br />the City. <br /> <br />Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed <br />examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an <br />audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a <br />direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent <br />financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws origovernmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the <br />period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. <br /> <br />2008 ALG-CL-J.J: Audit Engagement Letter-Standard <br /> <br />952.835.9090 . Fax 952.835.3261 <br /> <br />www.aemcpas.com <br />