2009-01-14 CC Agenda - Laserfiche WebLink

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City of Centerville City Council Meeting December 30, 2008 5. Abdo. Eick & Meyers Audit Proposal- 2009 City Administrator Larson stated that Abdo, Eick & Meyers have agreed to a 5% reduction in fee, in exchange for another 2-year Agreement. Councilmember Lee stated that the contractor's proposal seems reasonable. Motion bv Council Member Lee. seconded bv Council Member Paar. to approve another 2-vear Audit A2reement coverin2 2009 & 2009 audits. with Abdo. Eick & Mevers. in exchan2e for a 5% reduction in the fee. All in favor. Motion carried unanimously. 6. Bonestroo Request for an Additional $35.000 for the CSAH 14 Reconstruction Proiect Councilmember Lee stated that the lower amount was in the budget and inquired whether the project could be continued without the increase. He added that, in private industry, this increase would not be accepted. Councilmember Broussard-Vickers stated that the City expected Bonestroo to pick up the slack on what the City's staff could not do. The City would not have wanted the project to go unsupervised. She stated that, although it is a substantial dollar amount, staff costs that otherwised would have been expended on the project, would be covered by permit fees. She added that request for an increase should have come before the Council a lot sooner. However, the bottom line is that the City's interest was protected, and Bonestroo picked up on what the City Staff could not do. Mayor Capra agreed that Bonestroo spent a lot of additional time on the project. City Attorney Glaser stated that the original proposal was based on City staff being there. Since circumstances prevented this from occurring, the request for additional fees is in line. Discussion ensued. City Administrator Larson stated that City staff could not be on the project because there was a vacancy in the building inspector position, which it elected not to fill, and the City had only one person to cover inspections of the storm damage repairs. At the same time, it became clear the City could not rely solely on the County. He added that it is unfortunate it got to the level it did but, if this request had come before the City earlier, it would likely have been approved. City Administrator Larson also stated that, when Public Works Director Paul Palzer shifted over to building inspection, the revenue for building inspection increased, so the City has benefited financially from him being there, rather than working on the project. Page 7 of 11