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<br />12. EMPLOYEE TRAINING/TRAVEL <br /> <br />12.1 General Policy - Training and Education <br /> <br />Employees may take advantage of training opportunities to help them improve the <br />performance of their present work assignments and to prepare them for future <br />-assignments. <br /> <br />Cost, staffing, benefit to the City, and other appropriate issues will be considered by <br />the City Administrator in approving requests or assigning training. Time to attend <br />required training will normally be paid time. <br /> <br />Advance payments may be authorized for conference registration fees. Once paid, <br />Employees will be held responsible for those fees if the Employee later chooses not <br />to attend, unless unforeseen circumstances appear such as an illness, death in the <br />family, emergency, etc. Other expenses eligible for reimbursement require receipt of <br />appropriate documentation. Required documentation and receipts vary depending <br />on the event. Meals, lodging and parking require itemized receipts. <br /> <br />12.2 Tuition Reimbursement/Educational Assistance <br /> <br />The City of Centerville encourages its Employees to enroll in job related educational <br />programs and may provide support through tuition reimbursement. This does not <br />include reimbursement for textbooks or study materials. Under IRS regulations, the <br />reimbursement of certain courses must be reported as taxable income to the <br />Employee. <br /> <br />Requirements: In order for a class to qualify for reimbursement, the following <br />conditions must be met: <br /> <br />. The class/course must be job related; <br />. The class/course must be taken from an accredited institution of <br />higher learning or vocational-technical school; <br />. The class/course must be approved by the City Administrator prior <br />to enrolling; <br />. The Employee must receive a passing grade (C or better) in order to <br />receive reimbursement; <br />. The Employee must complete a Tuition Reimbursement form and <br />provide a brief course outline; <br />. After the class/course has been completed, the Employee must <br />provide a photocopy of the grade form and the original receipt for <br />tuition; <br />. The Employee must remain with the City for one year after <br />completing the class/course, or reimburse the City for the total cost <br />of any class taken in the previous one-year period. <br /> <br />Page 25 of 46 <br />Adopted 11-09-2005 <br />