2009-03-04 P & R Packet - Laserfiche WebLink

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Fete des Lacs 2009 Centerville Lake WalklRun Following is email correspondence regarding the 8K WalklRun. From Committee Member Branch to potential sponsor: Thank you for your call today. I will answer your questions in this note so that you have a record for reference and follow up with a phone call. This is a new event, I have run a lot of races and have worked several as a volunteer, but this is my first event as Race Director. Our goal is to make the Festival of the Lakes 8 K a fun event for everyone - including the sponsors. To make it work and fun for everyone - I will tailor the sponsorship duties as it best fits our mutual needs. In our phone conversation you asked about doing the "Goodie Bag" stuffing and I suggested that we combine the goodie bags and the "Race Packet Pickup ". Goodie Bag Stuffing: The sponsor will purchase the bags. We will want to print the logo, race name, and date on one side and the sponsors local and business contact iriformation on the other side. I have found a supplier who is sending me catalogues. I have seen a lot of styles of bags - there is no hard standard that we have to meet. The bags can be a simple plastic bag like we see so ofien at the State Fair or it can be a bag similar to the type environmentalist would like us all to use when shopping rather than plastic or paper. I will find some options. We will need a small team of volunteers (3 or 4 people) to help put items in the goodie bags the week prior to the race. Obviously the more volunteers the shorter the job. The race T-shirt and water bottle go in the goodie bag; other items for the bags are supplied by other sponsors. We hope to get about 300 participants. The number is my estimate and for this first year of the event it is a soft number. I will ask businesses that want to put an item in the bagfor a cash donation of $75, ij' we get 300 people that is 25 cents per contact; that is cheaper than mailing the items. I expect some sponsors will simply put an advertising flyer in the goodie bag. Other will use small advertising items. You mentioned that you use a small box of crayons. That is an excellent item. Packet Pickup: A day or two before the race the runners and walkers will want to get their race numbers, T-shirts and goodie bags. We will also allow packet pick up at Laurie LaMotte Memorial Park the morning of the race. But, it is to our advantage to encourage early pickup. Packet Pickup also draws people into the business place. It could be a good chance to show off your facility. We could limit packet pickup to late afternoon or early evening hours. Two or three people should be adequate to handle packet pickup. Packet pickup is not difficult but it is an important process for a well organized race. We will have a member of our race committee at packet pickup. Afier reading this you will likely have more questions. There are a lot of options on how we organize this part of the event. I am very willing to tailor this to meet your needs. We can also augment with other volunteers if that is necessary.